Req ID: RQ210328
Type of Requisition: Regular
Clearance Level Must Be Able to Obtain: None
Public Trust/Other Required: None
Job Family: Administration
Skills:
Deadline Management,Microsoft Office,Processing Expense Reports,Time Management
Experience:
10 + years of related experience
Job Description:
General Dynamics Information Technology is seeking an Executive Assistant to support a Division Senior Vice President. To be successful in this role, you should be well-organized, proactive, communicate effectively, possess strong time management skills, possess a strategic mindset and be able to act with minimal guidance. Ideally, GDIT is seeking a person who can take on multiple challenges and design solutions; someone who is enthusiastic in supporting the needs of a growing global technology company.
You will contribute to the efficiency of our team by providing personalized and timely support to the Division Senior Vice President. We are seeking a highly self-motivated professional who can manage workload by prioritizing tasks in a fast-paced corporate environment.
MEANINGFUL WORK AND PERSONAL IMPACT
As an Executive Assistant , the work you'll do at GDIT will be impactful.
Success Profile
Operates with executive presence-professional, poised, trustworthy, and highly dependable.
Anticipates needs and removes friction before it reaches the executive.
Communicates with clarity, tact, and precision.
Acts with exceptional discretion and maturity when handling confidential matters.
Thrives in evolving environments; adapts quickly and solves problems with initiative.
Demonstrates calm under pressure with consistent follow-through on every detail.
Embodies service excellence and fosters a culture of professionalism and alignment.
Key Responsibilities
Manage and prioritize the executive's complex calendar, resolve scheduling conflicts, and ensure their time is aligned with organizational priorities.
Plan and execute all logistics for Division SVP's meetings and events, including business reviews, all-hands, town halls, and leadership sessions. Responsibilities encompass reserving rooms, event preparation, ordering catering, and partnering with facilities and IT for seamless execution.
Arrange all aspects of the executive's domestic and international travel and prepare accurate, timely expense reports and procurement card reconciliations.
Support executive preparation for speaking engagements, meetings, and communications, including coordinating with internal and external teams, preparing briefing materials, talking points, and agendas, and tracking follow-up actions as needed.
Anticipate and solve problems proactively, especially in high-pressure situations.
Assist in creating and compiling presentation and content materials, ensuring high-quality and timely deliverables.
Serve as the executive's primary point of contact for internal and external stakeholders, ensuring timely, accurate, and professional communication on their behalf.
Maintain organized electronic files, confidential records, and up-to-date organizational charts.
Coordinate with other departments on document signature requests and ensure timely processing.
Greet and escort guests, including vendors, customers, and other professionals, for office visits.
Cultivate and maintain professional relationships with executive assistants supporting the Executive Leadership team; provide valuable support by acting as a back-up as necessary.
Stay up to date on GDIT events and initiatives to ensure team awareness and alignment.
Leverage AI tools to streamline meeting preparation, document synthesis, and task management.
WHAT YOU'LL NEED TO SUCCEED
Bring your EXECUTIVE ASSISTANT expertise and drive for innovation to GDIT. The Executive Assistant must have:
Experience : 10+ years of experience as an Executive Assistant
Role requirements:
Demonstrable experience in executive preparation for speaking engagements, meetings, communication.
Strong judgment and discretion in handling confidential or sensitive information.
Excellent written and verbal communication skills, with the ability to interact professionally across all levels of the organization.
High emotional intelligence, strong interpersonal skills, and the ability to build trusted relationships with executives, peers, and external partners.
Demonstrated ability to take initiative, anticipate needs, and work independently in a fast-paced, dynamic environment.
Highly organized and detail-oriented, with strong prioritization and time management skills.
Curious about emerging technologies, such as AI and eager to explore new ways to enhance productivity and effectiveness.
Technical Skills: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, etc.) and comfortable with new learning tools. Experience with systems such as Concur (or similar expense reporting tools), SharePoint, and virtual meeting platforms.
Location : This role will require working in our GDIT facility in Falls Church, Virginia. The role requires a minimum of three (3) days per week in-office, plus additional days as needed for special events.
GDIT IS YOUR PLACE
At GDIT, the mission is our purpose, and our people are at the center of everything we do.
Growth: AI-powered career tool that identifies career steps and learning opportunities
Support: An internal mobility team focused on helping you achieve your career goals
Rewards: Comprehensive benefits and wellness packages, 401K with company match, and competitive pay and paid time off
Community: Award-winning culture of innovation and a military-friendly workplace
OWN YOUR OPPORTUNITY
Explore a career at GDIT and you'll find endless opportunities to grow alongside colleagues who share your ambition to deliver your best work.
The likely hourly rate for this position is between $44.14 - $55.49. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.
Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.
We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 50 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.
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Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans
