Front Office Coordinator

Power Construction Company, LLC • Chicago, IL • 4h ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13122369

POSITION SUMMARY:

The Front Office Coordinator position offers the unique opportunity to be the first point of contact for Power Construction employees, clients, and business partners. We are seeking a candidate who thrives on relationships and interpersonal connection, is passionate about providing first class customer service, and intends to build a long-term administrative career that will allow their communication skills to flourish. Dependability, punctuality, professionalism, and problem-solving skills are expected.

PRIMARY RESPONSIBILITIES:

Greet office guests with a positive, helpful attitude and notify

employee(s) of arrival.

Answer, screen and professionally direct or reroute incoming calls.

Organize and tidy reception and common areas (caf, coffee areas,

supply room, copy rooms, conference rooms, etc.) daily.

Order groceries for caf area and office supplies as needed.

Manage office conference rooms (room reservation, catering needs,

and general maintenance).

Create and maintain up-to-date resource materials and instructions

on all front desk procedures and guidelines.

Organize and process incoming/outgoing mail, messenger service, and

package deliveries. Includes regular use of UPS and Pitney Bowes machines.

Manage communication with building services and open work tickets as

necessary.

Assist the Office Services Manager and Human Resources department

with event planning including holiday parties, company gatherings, trainings, external meetings, etc.

Utilize Canva and PowerPoint to design and update office

communications, celebrate employee milestones and advertise upcoming company events.

Assist with office projects and perform other administrative duties

as requested.

POSITION REQUIREMENTS:

Must be able to work from 7:30 AM to 4:30 PM, Monday Friday.

Outgoing, service-oriented personality and professional appearance.

Fluency in Spanish preferred.

Must be courteous and diplomatic in dealing with external contacts.

The position has continual contact with Power employees, clients, and business partners.

Proficiency with Microsoft Office suites and strong typing skills.

Exceptional written and verbal communication skills, and ability to

prioritize assignments.

Must be attentive to details, organized, reliable, and punctual.

Creativity and marketing savvy are desirable.

Ability to lift a minimum of 40lbs.

COMPENSATION DETAILS:\ Salary Range: \$45,000-\$60,000

Power Construction is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. Power Construction is committed to increasing opportunities for historically disadvantaged workers (including women and members of disproportionately affected racial and ethnic groups), as well as residents of marginalized communities.

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