Executive Assistant

Robert Half • Philadelphia, PA • 48min ago

Description

We are looking for a detail-oriented and proactive Executive Assistant to support a Vice President in an educational setting. This contract position, based in the Greater Philadelphia Region, requires exceptional organizational skills, the ability to prioritize tasks effectively, and excellent communication abilities. The ideal Executive Assistant candidate will play a crucial role in ensuring seamless operations and providing high-level administrative assistance.

What you get to do every single day:

Organize and manage the Vice President's calendar by scheduling and prioritizing meetings, arranging travel plans, and preparing relevant materials and agendas.

Communicate efficiently with internal and external stakeholders, addressing inquiries or directing them appropriately on behalf of the Vice President.

Draft, proofread, and respond to correspondence, ensuring professionalism and accuracy in all written communication.

Coordinate and manage divisional activities, including correspondence and requests for information.

Assist in the preparation of agenda materials for board meetings and various committees.

Process and monitor administrative forms, records, reports, and other division-related documents.

Oversee budgetary tasks such as tracking expenditures, processing purchase orders, and preparing expense reports.

Facilitate invoice payments and ensure timely processing of financial documents.

Requirements

Other requirements for the Executive Assistant position include and are not limited to:

High School Diploma or equivalent is required.

Minimum of five years of experience in a senior-level administrative assistant role.

Proven expertise in calendar management and coordinating travel arrangements.

Exceptional communication skills, both written and verbal, with attention to detail.

Strong organizational and time management abilities to handle multiple priorities.

Proficiency in preparing and reviewing administrative and financial documents.

Ability to work independently and make sound decisions in a fast-paced environment.

Familiarity with board and committee meeting preparation is preferred.

Interested candidates should reach out to Hayley Master at 215.568.4580 and reference JO# 03720-0013340312

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Similar Jobs

WIC CLERK/ PEER COUNSELOR

Gateway Community Action Partnership • Camden, NJ • 43min ago

Legal & Paralegal

WIC CLERK/ PEER COUNSELOR Job Details Job Location Mt Ephraim WIC S35 - Camden, NJ Position Type Full Time Education Level High School Salary Range $17.25 - $17.25 Hourly Travel Percentage Up to 50% Description Job Funct...

43min ago

Go to Apply

Temporary Part Time Hourly Finance/Admin (Biomedical Sciences)

Rowan University • Glassboro, NJ • 46min ago

Hospital & Medical

Process all purchase requisitions according to university and department policies Ensure prompt receiving and invoice submission; research and resolve issues with purchase orders by following up with vendors and universi...

46min ago

Go to Apply

Retail Stocking Associate

Harbor Freight Tools • Blackwood, NJ • 49min ago

Retail & Hospitality

171440BRPosting Title:Retail Stocking AssociateJob Description: A Retail Stocking Associate (part-time) is a valued member of a high performing team who is empowered & equipped to do their job. You will know why your...

49min ago

Go to Apply

Night Manager

Loews Hotels Inc • Philadelphia, PA • 1h ago

Management & Administrative

Reference #: R0079887 Located in the nation's first skyscraper, Loews Philadelphia Hotel combines living history with warm sophistication. The city's expanding skyline, vibrant arts scene and diverse atmosphere have tran...

1h ago

Go to Apply

Supply Chain Digital Sales Support

Yoh Services • Philadelphia, PA • 2h ago

Sales & Marketing

Reference #: 1362588 Supply Chain Digital Sales Support Category: Sales Employment Type: Contract To Hire Reference: BH-390872 Hybrid Supply Chain Digital Sales Support Analyst needed for a 12-month contract to hire oppo...

2h ago

Go to Apply

Assistant General Counsel, Corporate & Commercial (Transactional Generalist) - (Hybrid)

Exelon • Philadelphia, PA • 2h ago

Legal & Paralegal

Who We Are We're powering a cleaner, brighter future. Exelon is leading the energy transformation, and we're calling all problem solvers, innovators, community builders and change makers. Work with us to deliver solution...

2h ago

Go to Apply

Registered Nurse (RN)

AristaCare • Philadelphia, PA • 3h ago

Hospital & Medical

AristaCare is looking for a Registered Nurse (RN)! Responsibilities include but not limited to: medication supervision, health monitoring, assessing physical and mental capacity and developing individualized care plans....

3h ago

Go to Apply

Registered Nurse ICU

Prime Healthcare • Bristol, PA • 4h ago

Hospital & Medical

Overview Join an award-winning team of dedicated professionals committed to our core values of quality, compassion and community! Lower Bucks Hospital , a member of Prime Healthcare, offers incredible opportunities to ex...

4h ago

Go to Apply

Nurse Practitioner

Health Advocates Network • Chester, PA • 4h ago

Hospital & Medical

Health Advocates Network is currently seeking a Nurse Practitioner to work at a facility in Chester , PA. These are registry positions with our company. Pay Rate: $125 / hour *1099 Shift Details : Days (8 hour shift) 13...

4h ago

Go to Apply

Engineer (Entry-Level) (Full-Time)

MBP • Wayne, PA • 4h ago

IT & Engineering

Engineer (Entry-Level) (Full-Time) Job Locations US-PA-Radnor ID 2025-2407 Category Engineering/Operations Type Full-Time Regular Overview EXPERIENCE QUALIFICATION: Some construction work experience preferred. Experience...

4h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.