Deputy Clerk of Circuit Court

COUNTY OF VILAS • Eagle River, WI • 4h ago

JOB REQUIREMENTS: Job Summary: The Vilas County Deputy Clerk is responsible for assisting the Clerk of Court with maintaining and processing division court records and for coordinating the flow of office documents, work, and information between office divisions, the court, outside agencies and the public. The Deputy Clerk performs duties which can involve independent judgment and initiative within policy guidelines established by the Clerk of Court and under the supervision of the Clerk of Court. All duties and responsibilities are performed under and subject to the review and guidance of the Clerk of Court. Duties: Assists Clerk of Court and Chief Deputy Clerk of Courts in maintaining and processing court records. Processes division records for traffic, criminal, civil, small claims, juvenile, family and paternity case files, including entering of case, docketing and monitoring case activity on state automated system. Prepare and organize case files for court activity. Schedules all case @types for appropriate hearings to adhere to case processing guidelines, contacts local bar, officers and litigants to ensure availability for hearing. Drafts orders, judgments, warrants and other documents for Judiciary signature. Prepares cases for further collection and tax intercept. Signs orders, judgments and subpoenas where appropriate. Records minutes of courtroom activities. Swears in witnesses, jurors and bailiffs for court testimony. Processes appeals in accordance with statutory time frames. Processes substitution of judges, judicial transfers and assignments. Gathers information of defendants to complete paperwork for probation or assessment and forward to appropriate agency and collection forums. Collects and receipts funds to appropriate case and accounts into automated systems and manual files. Audit cases for unpaid fines and report them to State Debt Collection or to State Agency for Tax Interception. Maintains inventory and orders all office supplies, forms, printing and equipment for the department. Complies with open record requests by conducting and verifying record searches and case reviews. Contacts appropriate state, county or local agency to resolve and clarify cases as needed. Provides information and assistance to case parties and general public regarding court policies and procedures. Provides information to law enforcement agencies with court orders, Judgment of Convictions, Temporary Restraining Orders/Injunctions, bonds, warrants. Processes passport applications and works with State, federal and local personnel as required. Researches statutes, administrative codes, legislative bulletins, bond schedules, etc. to obtain correct site and information for entry and/or disposition of cases. Maintains confidentiality regarding records and operations. Performs other duties of a comparable level/@type, as assigned. PUBLIC / CUSTOMER RELATIONS: Answer to citizens\' complaints or concerns. Communicate with a diverse group of people such as District Attorney, Corporation Counsel, Sheriff, Jail Administrator, Human Relations Manager, Social Services Director, Zoning Administrator, Finance Manager, Clerks of Courts and Judges from other counties, staff, school officials, community news and media and attorneys. ** OTHER EXPERIENCE AND QUALIFICATIONS: Requires a minimum of 2 years previous experience in the legal @type system including exposure to legal terminology, court procedures and processes or any combination of education and experience that provides equivalent knowledge, skills, and abilities. Essential Skills: Fundamentals of the Clerk of Court including its services, legal terminology, and general court rules and procedures. State Statutes, Court rules and functions, and operating procedures for all case @types. Fundamentals of English, spelling, punctuation, and grammar. Knowledge of computers, business productivity software applications (i.e. spreadsheets,word processing, email, internet browsers, presentational software, etc.,) and database applications and their use including specialized court system software and applications. Basic fundamentals of record keeping (e.g. Model Record Keeping) and office administrative procedures. Knowledge of statutory time frames and deadlines in processing and monitoring cases. Knowledge of county policies . Skilled in: Oral and written communications. Establishing and maintaining effective working relationships with employees, supervisors, judges, attorneys, officials, department heads, and the public. Prioritizing and organizing a variety of responsibilities. Learning, interpreting, applying and implementing court rules and procedures. ** APPLICATION INSTRUCTIONS: Other: Application materials can be obtained from County website. www.workforvilascounty.com Please attach your resume to: Vilas County Human Resources, 330 Court Street, Eagle River, Wisconsin 54521; or email to: apply@vilascountywi.gov; fax: 715-479-3799.

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