Office Coordinator - Seidman Deans Office (Full-time, 30 Hours/wk)

Grand Valley State University • Allendale, MI • 4w ago

OFFICE COORDINATOR - SEIDMAN DEANS OFFICE (FULL-TIME, 30 HOURS/WK)

Grand Rapids, MI (Pew Campus)

Full Time

R103661

Coordinates and supports key college functions, including scheduling, daily office tasks, and other defined shared services, where discretion and/or judgment is required regarding procedures to use or policies to follow.

Job Summary:

Essential Functions:

Receive information in various forms and determine the appropriate method of processing.

Provide quality clerical work (e.g., answer telephones, provide information or route calls appropriately, @type memos and other correspondence, schedule meetings, take meeting notes, create, and send bulk mailings)

Responsible for creating, maintaining, and updating files and record-keeping systems in paper and/or computerized formats.

Coordinates course scheduling across the college.

Support academic department processes that benefit from centralization, such as mid-semester course evaluations, college records retention, syllabi review, and uploads to Digital Measures.

Compile and logically format statistical data and reports.

Disseminate information that may require explanation and interpretation of established university and departmental policies and procedures, and direct individuals to sources of additional information.

Create and maintain database systems.

Complete special projects and assignments as directed.

Provide backup event support (e.g., planning, staffing, post-event support) as needed.

Provide backup support for Academic Department Units as needed.

Other related duties as assigned.

Non-Essential Functions:

Make travel arrangements.

Required Qualifications and Education:

High school graduate.

Minimum of three years of related experience and/or relevant training.

Demonstrated experience successfully working under pressure and meeting deadlines.

Demonstrated experience successfully maintaining positive intercultural and interpersonal professional relationships.

Demonstrated experience successfully operating office equipment.

Demonstrated experience successfully providing quality customer service.

Demonstrated experience maintaining and working with confidential records.

Demonstrated record of satisfactory work performance and attendance.

Possess strong verbal and written communication skills.

Demonstrated experience successfully using a variety of computer software applications.

Demonstrated experience successfully working independently, organizing own work and coordinating work activities of others.

Possess strong grammar and proofreading skills.

Preferred Qualifications:

Skilled with Microsoft Word, PowerPoint, Excel, and Access

Experience with Banner, Workday and Coursedog

Experience with Digital Measures

Experience in Constant Contact or similar communication platforms

Salary: C-3 Level. Minimum starting salary of $20.49 per hour

Department/Division: Seidman Dean's Office/Seidman College of Business

Job Type: Full Time (30 hours). Monday through Friday 6 hours a day

Campus: Pew Campus

How to Apply: Please include a cover letter and resume. The https://jobs.gvsu.edu/en-us/listing/ will allow you to attach these documents electronically. On the application, you will be required to provi

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