Sr. Administrative Assistant

Robert Half • El Cajon, CA • 6h ago

Description Robert Half is currently hiring a Senior Administrative Assistant to provide advanced administrative support to senior executives or managers within a fast-paced and dynamic organization. This professional will play a critical role in managing schedules, coordinating projects, and ensuring seamless communication across multiple departments, while handling confidential information with utmost discretion. The ideal candidate will be experienced, highly organized, and adaptable to a variety of tasks and challenges.

Key Responsibilities Provide high-level administrative support to senior executives or department heads, including calendar management, travel arrangements, and meeting coordination. Prepare and edit documents, presentations, and reports that align with organizational standards. Handle incoming communication (email, phone calls, etc.), acting as a liaison between executives and key stakeholders. Track and prioritize tasks, monitor deadlines, and follow up on action items to ensure projects are completed on time. Organize and manage documents, files, and data systems to ensure access to accurate and up-to-date information. Plan and execute company events, team meetings, or special projects as requested. Conduct research and compile data to support planning, decision-making, and project initiatives. Mentor entry level administrative staff or coordinate teamwork across the administrative team. Requirements Experience: Minimum of 5 years of experience as an administrative assistant, preferably in a senior-level support role. Education: High school diploma required; associate or bachelor's degree in Business Administration, Communications, or a related field preferred. Tech Skills: Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and database or scheduling software (e.g., Zoom, Salesforce, or similar tools). Communication Skills: Exceptional verbal and written communication abilities, with strong interpersonal skills. Organizational Skills: Proven ability to prioritize tasks, manage competing deadlines, and work effectively under pressure.

Preferred Qualifications Certifications: Certified Administrative Professional (CAP) or Microsoft Office Specialist certifications are advantageous Project Management Skills: Experience supporting or coordinating cross-functional projects. Leadership Attributes: Ability to supervise or mentor entry level administrative staff. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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