Administrative Assistant

Prologis • East Rutherford, NJ • 5h ago

At Prologis, we don't just lead the industry-we define it with a 1.3 billion square foot portfolio and an annual throughput of approximately $3.2 trillion. We create the intelligent infrastructure that powers global commerce, seamlessly connecting the digital and physical worlds. From agile supply chains to energy solutions, our ecosystems help your business move faster, operate smarter and grow sustainably. With unmatched scale, innovation and expertise, Prologis is a category of one-not just shaping the future of logistics but building what comes next.Job Title:Administrative AssistantCompany:PrologisAdministrative AssistantA day in the lifeAs the Administrative Assistant, you will support the Market Leader and members of the East Rutherford, New Jersey team. You'll be the hub of the team's business operations and the conductor who keeps them on track and on schedule. You'll anticipate the needs of your leaders and help them stay focused on their objectives by driving all administrative functions. In return, you will enjoy a fun, dynamic team culture in a global Prologis market! Key Responsibilities Include: Answer and direct all incoming calls in a courteous manner, providing caller with general information, transcribing messages and when necessary, directing callers to appropriate staff or voicemail. Greet customers and visitors to the office and announce their presence to the appropriate person or department. Schedule all office and building management requests and work orders. Organize office lunches/holiday parties and other office events. Schedule and organize meetings, conference calls and appointments for assigned staff. Prepare and collect items in relation to meetings/presentations and events, including but not limited to, documents/materials, meal orders, and attendance confirmations/questions/issues. Coordinate travel arrangements. Manage/track office expenses against budget throughout the year. Assist Property Management, including but not limited to, quarterly billing, A/R follow-up & collections and direct communication Manage and reconcile expense reports. Code and process invoices in PeopleSoft Financials database in a timely manner. Manage internal and external communications. Assist Property Management, Development & Marketing Departments as needed. Assist marketing with planning and managing broker events. Assist Property Management, including but not limited to work order entry, service contract execution, and special projects Serve as office manager with responsibilities that include but not limited to - coordinating/ordering kitchen/office supplies, coordinating office coverage, arranging IT support for office equipment, coordinating repairs in partnership with property managers. Be willing to take on new projects as requested.Building blocks for success:Required: Administrative Assistant with 5+ years of relevant experience. Proficient in current systems - MS Office Suite, accounting/travel software, and Salesforce. Must be a team player that is proactive and takes initiative. Excellent multi-tasking skills with the ability to meet tight deadlines. Integrity and discretion in handling confidential information and professionalism in dealing with different levels of colleagues. Excellent communication skills, both written and verbal. Detail-oriented with strong planning, organizational and time-management skills. Ability to work well under pressure; can easily adapt to change.Preferred: Experience in Commercial Real Estate. High school diploma or general education degree (GED); and related experience and/or training.Hiring Hourly Range: $25.00- $34.00. Salary and whole compensation package (bonus target) to be determined by the candidate's location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.People FirstEach of us working at Prologis plays an essential role in the enduring success

Similar Jobs

Beauty Counter Manager - Westman Atelier - Garden State Plaza

Nordstrom • Paramus, NJ • 1h ago

Management & Administrative

Job Description In the Nordstrom Beauty Department, we strive to make our customers feel their best. As a member of the Beauty community, you'll create personalized beauty experiences for customers and be part of a passi...

1h ago

Go to Apply

Customer Service Representative

Conduent • Newark, NJ • 1h ago

Management & Administrative

Through our dedicated associates, Conduent delivers mission-critical services and solutions on behalf of Fortune 100 companies and over 500 governments - creating exceptional outcomes for our clients and the millions of...

1h ago

Go to Apply

Customer Service Associate - Temporary

Walgreens • Elmont, NY • 1h ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

1h ago

Go to Apply

Executive Administrative Assistant

TD Bank • New York, NY • 3h ago

Management & Administrative

Work Location: New York, New York, United States of America Hours: 40 Pay Details: $32.69 - $49.04 USD TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities an...

3h ago

Go to Apply

Executive Administrative Assistant

JPMorgan Chase • New York, NY • 3h ago

Management & Administrative

Become an integral part of the Consumer and Community team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and s...

3h ago

Go to Apply

Administrative Assistant

Robert Half • Rye, NY • 3h ago

Management & Administrative

Description We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis in Rye, New York. This role is ideal for someone with strong organizational skills and the ability...

3h ago

Go to Apply

Human Resources Assistant

Comunilife • New York, NY • 3h ago

Management & Administrative

Human Resources Assistant Job Details Job Location New York, NY Position Type Full Time Education Level High School Salary Range $18.00 - $19.23 Hourly Travel Percentage Negligible Job Shift Day Job Category Human Resour...

3h ago

Go to Apply

Administrative Support Assistant

Northwell Health • Valhalla, NY • 3h ago

Management & Administrative

Req Number 161894 Job Description Performs diversified clerical duties related to the operational needs of the office/department. Job Responsibility Performs diversified clerical duties which may include, but are not lim...

3h ago

Go to Apply

CSR - Customer Support

Kelly Services • Mahwah, NJ • 3h ago

Management & Administrative

Position Summary: We are searching for a detail-oriented, organized, and compassionate Temporary Administrative Assistant to join our Consumer Advocacy team. The ideal candidate will play a crucial role in handling admin...

3h ago

Go to Apply

Student Services Representative/Information Desk

Touro University • New York, NY • 3h ago

Management & Administrative

Overview Touro University invites applications for a full-time Receptionist/Administrative Assistant position for the Main Front Desk at our Main Campus while handling other administrative tasks. Applicants must have a p...

3h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.