Administrative Assistant-El Hogar

Job Details

Job Location

Bronx, NY

Position Type

Full Time

Education Level

High School

Salary Range

$17.00 - $18.14 Hourly

Travel Percentage

Negligible

Job Shift

Day

Job Category

Nonprofit - Social Services

Description

Comunilife Inc. is looking for anAdministrative Assistantfor its new Bronx program, El Hogar.The El Hogar Administrative Assistant is responsible for the office administrative functions program including maintaining leases, client entitlements, answering telephones, etc. The Administrative Assistant supports procurement policies and procedures, orders office supplies, and prepares and maintains related program Office reports/records These full time positions are eligible for Comunilife's generous benefits and paid time off package.

Essential Duties:

Prepares weekly occupancy and monthly reports, monthly program statistics, and other compliance reports as requested by the Program Director

Maintain meeting minutes for staff, community, and interdisciplinary team meetings

Provide front-line administrative support, including screening calls, responding to routine inquiries, and directing urgent matters appropriately

Manage an organized electronic and paper filing system; record all contracts, proposals, program files, correspondence, documents, and reports

Attends regular scheduled staff meetings and in-service/outside trainings

Meets monthly for supervision with the Program Director

Assists with the completion of resident lease renewals and annual certifications in collaboration with Program and Property Management

Develops and distributes activity and staff schedules

Assist with financial tracking: reconcile petty cash, process vendor invoices, and submit expense documentation in compliance with agency policies

Monitor supply inventories and submit online purchase requisitions for program, office, and maintenance supplies with Program Director approval

Uses a database to track client rent payments and arrears as requested by the Program Director

Utilize Google Suite, Microsoft Office, and agency-approved platforms( e.g., AWARDS, Precoro, RealPage, GoCanvas, CARES) to enter, retrieve, and track program data

Oversees client and agency activities and events in coordination with the Senior Program Director and other departments

Qualifications

Education and Experience Requirement(s)

Bachelor's Degree or High School Diploma/ GED with two years of administrative experience in the social service or housing setting.

Prior experience in a supportive housing, healthcare, or social services environment strongly preferred.

Bilingual, English/Spanish is preferred.

Comunilife provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any @type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training

Comunilife

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