Sr. Administrative Assistant

Vail Resorts • Ludlow, VT • 19h ago

Create Your Experience of a Lifetime!

Come work and play in the mountains! Whether it's your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).

Job Benefits

Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons

MORE employee discounts on lodging, food, gear, and mountain shuttles

401(k) Retirement Plan

Employee Assistance Program

Excellent training and professional development

Referral Program

Full Time roles are eligible for the above, plus:

Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)

Free ski passes for dependents

Critical Illness and Accident plans

Job Summary:

The Senior Administrative Assistant is an integral position within the Skier Services Department here at Okemo. This role is responsible for providing administrative support for the Ski & Ride School, Competition Center, Childcare, tubing, and summer activities. These responsibilities include employee on-boarding/off-boarding,payroll and data entry, purchasing, expense tracking and reporting operations.

Job Specifications:

Starting Wage: $21.57/hr - $29.54/hr

Employment Type: Year Round

Shift Type: Full Time hours available

Minimum Age: At least 18 years of age

Housing Availability: No

Job Responsibilities:

Hiring of non-management employees: post positions, manage target levels,process applications, interview and process job offers, process data and paperwork, communication of new hires with supervisory staff.Assistance in hiring of management personnel.

Purchasing oversight for day-to-day supplies as well as capital purchases for the department.

Track the operating expense budget and capital project budgets.

Track and distribute employee housing to Skier Services Department employees based upon assigned allocation provided by Human Resources.

Oversight of timely and accurate payroll entry and auditing for hourly staff by other department administrators.

Maintain payroll SOPs. This includes but is not limited to retro pay, involuntary termination entries and check requests. Approve bi-weekly payroll. Accurate record keeping and delivery of paychecks.

Manage & update the Ski & Ride School website with newsletter and other employee information. Maintain correspondence to/from the staff website,resort comms mechanisms, and the Ski & Ride School social media efforts.

Work closely with and assist other members of the administration and supervisory team. Perform other projects as requested by the leadership team of the Skier Services Department.

This position reports directly to the Director of Skier Services.

Other duties as assigned.

Job Requirements:

College degree preferred.

Minimum two years administrative experience.

Proficient in Microsoft programs.

English, fluency in both written and verbal.

Must have excellent guest service and communication skills.

Must work well in a team.

The expected pay range is $21.57/hr - $29.54/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 512390

Reference Date: 11/02/2025

Job Code Function: Administrative

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