Job Title: Finance and Operations Associate
PVN ID: JJ-2510-007086
Category: Administrative Services
Location: JOHN JAY COLLEGE OF CRIMINAL JUSTICE
Job Description
General Description
The National Network for Safe Communities (NNSC) at John Center College of Criminal Justice is a center that supports cities in the US and around the world in implementing evidence-based approaches to violence prevention. For over two decades, NNSC has worked to improve public safety, minimize arrest and incarceration, enhance police legitimacy, and strengthen relationships between law enforcement and the communities it serves. We believe that great ideas and practices come from a mix of minds, backgrounds and experiences.
The Finance & Operations Associate will support the organization's financial and administrative functions, including: accounts payable, accounts receivable, budget and grant management, travel, and operations.
Finance
Financial Processes
Follow applicable internal controls to ensure compliance rules and regulations of NNSC's fiscal agent The Research Foundation of CUNY (RFCUNY) and sponsors policies including foundations and federal, state, and local jurisdictions
Record all finance-related activity in NNSC financial management system, ensuring that all transactions are allocated to the proper project and coded appropriately
Acquire, record, and maintain backup documentation for financial transactions
Monitor and correct any errors in a timely fashion
Assist in grant/contract administration including the accurate and timely preparation of grant budgets, reports and reimbursement requests for grant awards
Report any possible instances of fraud to the Office of Advancement of Research at John Jay College
Work closely with RFCUNY on all parts of the finance system including: liaising RFCUNY project administrators and utilizing RFCUNY's Workday system
Accounts Payable
Record payables in the accounting system, request any needed documentation or contracts, obtain any needed approvals, and answer any payable inquiries, in a timely manner
Perform regular reconciliations of p-card purchases and procurement
Reconcile purchases for multiple accounts ensuring adherence to account rules and regulations for all accounts including federal accounts
Track payables to university including forward funding and guarantees
Payroll
Manage all data processing for bi-Weekly payroll including creating, tracking and reconciling payroll appointments
Follow up with RFCUNY on any errors
Assist with any off-cycle payroll including leave payouts
Accounts Receivable
Manage all data processing for contracts including entering into NNSC's and RFCUNY's systems and tracking all contract requirements
Work with staff to help prepare contracts and reports for sponsors
Assist with monthly reviews of contract deliverables with programmatic staff
Prepare and submit invoices to sponsors and track payments
Track and report individual donations
Travel Coordination
Manage travel systems to oversee NNSC staff travel requests, approve/purchase travel, and track travel funding needs
Work with travelers to meet travel needs while adhering to travel policies
Submit Credit Card Authorization forms when needed
General Operations
Facilitate office purchasing requests
Support the Executive Director with logistics as needed
Assist HR with staff onboarding/offboarding/hiring
Support oversight of organizational Wiki
Other Duties
Other duties as assigned
Supervisory Responsibilities:No supervisory responsibilities
Reports To: Managing Director (a CPA licensed in NYS) Classification: Exempt
Qualifications
Commitment to reducing violence, building trust, and transforming public safety
Three years of bookkeeping/financial management experience including accounts payable, accounts receivable, payroll, reporting, data management, reconciling and maintenance of various supporting schedules
Knowledge of the generally accepted accounting principles, GASB, FASB, CUNY and State of New York Financial and auditing principles and practices as well as the state and federal laws, rules, regulations, policies, and procedures related to accounting and financial reporting
Experience with accounting platforms/software such as Workday
Knowledge of RFCUNY, university, hospital and/or governmental accounting, financing, auditing and expenditure control systems and procedures, preferred
Experience managing and implementing complex projects effectively and efficiently, developing and maintaining systems, both independently and collaboratively with a team
Significant experience with Microsoft Excel and Google Sheets and proficiency in Microsoft Office Suite, ZOOM, and Slack. Comfortable with technology and learning new programs/systems
Ability to keep accurate records and maintain appropriate documentation
Detail-oriented self-started with strong organizational skills and the ability to multi-task to meet organizational goals
High level of integrity and ability to exercise sound judgment in analyzing facts and arriving at conclusions and ability to handle confidential information with discretion
Strong verbal and written communication skills; including confidence, tact and nuance, critical for correspondence with senior political and law enforcement personnel
Comfortable with asking clarifying questions, as needed
Education Requirement
Possess a Bachelor's degree in Finance, Business Management, Business Administration Accounting or directly related field or related disciplines appropriate to the position
Or, possess a combination of education and experience that provide you with the knowledge equivalent to a major in one of the above fields
Or, possess 7 years of appropriate experience that demonstrates acquired knowledge or equivalent to a major in one of the above fields
RFCUNY Benefits RFCUNY Employee Benefits and Accruals (https://www.rfcuny.org/rfwebsite/media/0zrcgdyw/rfcuny-benefits-at-a-glance-ft-2025-project-employee.pdf)
About the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY's research and sponsored programs. RFCUNY's services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society's most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY's research and sponsored programs.
Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.
Key Features
Department National Network for Safe Communities
Status Full Time
Annual Salary Range $59,000.00 - $77,000.00
Closing Date Dec 29, 2025 (Or Until Filled)
Bargaining Unit No
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