Accounts Payable Coordinator

Insight Global • New York, NY • 5h ago

Job Description

Insight Global is seeking an Accounts Payable Coordinator to join a prestigious international law firm client. This AP coordinator will be a member of the firm's accounts payable team and responsible for managing and processing payments, maintaining records, and ensuring all accounts payable activities are handle efficiently and accurately for all domestic offices. The AP coordinator will also be responsible for maintaining internal controls that fulfill the firm's requirements, as well as regulatory requirements. This role requires strong analytic skills, proficiency in accounting software, and the ability to work in a fast-paced environment.

The day-to-day responsibilities may include:

Process and manage accounts payable transactions, including verifying invoices, sales & use taxes, approvals, coding to client-matters, general ledger accounts and offices, while ensuring timely payments to vendors.

Reconcile vendor statements and resolve any discrepancies or issues.

Maintain and update vendor records according to W9 & W8-BEN forms received, ensuring accuracy and compliance with company policies and 1099 reporting.

Assist in month-end closing processes, including uploading various tax files into the accounting system.

Ensure compliance with accounting policies and regulatory requirements including imputed sales & use tax for out-of-state purchases.

Prepare and process wire transfers, ACH payments and check runs; Monitor accounts to ensure payments are up to date.

Communicate with vendors and internal departments to address any payment or billing issues in a thorough and timely manner.

Assist with audits by providing supporting documentation and records by specified due dates; Contribute to process improvement initiatives for increased efficiency.

This is a 3-6 month contract position, with the possibility for extension or conversion to full-time employee.

Compensation

$30-42/hr

Exact compensation may vary based on several factors, including skills, experience, and education.

While on contract, benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

3 years of accounts payable experience, preferably within a law firm

Proficiency in accounting software (Elite, 3E, Aderant, Chrome River) and Microsoft Office suite (Excel, Word, Outlook)

Strong organizational and analytical skills with the ability to prioritize tasks in a fast-paced environment

Excellent communication skills and problem-solving skills

Associates degree required; Bachelor's degree in accounting or finance preferred - Am Law 100 experience

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