Operations Administrative Support

BG Products, Inc. • El Dorado, KS • 3d ago

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13406697

Job Purpose

This position is responsible for coordinating, preparing, and scheduling complex functions in a professional and efficient manner to support the Director of Operations, the Operations Management Team (OMT), and the Executive Leadership. This position assists in promoting and supporting the growth, strategies, and development of the organization while fostering mutual respect and esteem among colleagues and other divisions within BG Products Inc.

Duties & Responsibilities

Adheres to company policies and presents a professional, positive

attitude at all times.

Administrative support for the Operations Management team in all

locations.

Assist Ops Managers with the uniform process.

Coordinate the ordering of funeral flowers.

Track and assist in the recognition of operations employees

birthdays.

Assistance with meal ordering and set up for Operations leadership.

Responsible for coordinating, scheduling, and maintaining safety

boot truck program for BG Products.

Filing of Operations Training and other documents.

Operations Reporting.

Place orders for OPS managers for supplies and other needs.

Coordinate with BG Masterworks the ordering of BG apparel.

Scheduling and coordinating tours within the Wichita and El Dorado

campuses.

Cross trained to work in multiple facilities within operations.

Assist with data entry and other assignments for OPS managers when

needed.

Assist OPS Managers with travel and hotel bookings for business

trips and conferences.

Assist the Admin services associate in El Dorado when needed.

Schedule collaborative business efforts and meetings to meet the

needs of the OPS managers to support their involvement in various projects; developing specific presentations and reports.

Produces information by transcribing, formatting and editing

handwritten notes.

Assists OPS Managers by reading, researching, and routing

correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

Supports Operations by keeping information confidential.

Communicate with other departments via electronic and verbal

methods.

Maintains professional and technical knowledge by attending

educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Coordinate, collaborate or participate in interdepartmental meetings

and projects at the request of the OPS Managers.

Act as the credit card proxy and assist in monitoring and submitting

credit card charges to accounting through the Travelbank software on a weekly basis for the OPS managers.

Gather and organize reports from the Operations Management Team.

Other general admin duties as needed or assigned.

This position\'s main location with be El Dorado, KS with occasional requirements of travel and working in Wichita, KS.

A valid drivers license and ability to pass an annual motor vehicle report is REQUIRED.

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