Back to Jobs search

Administrative Specialist

Twin Falls County • Twin Falls, ID • 1d ago

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2450727

Twin Falls County

SALARY \$17.41 Hourly LOCATION Twin Falls County, ID

JOB TYPE Full-time JOB NUMBER 202500092

DEPARTMENT Juvenile Probation OPENING DATE 10/21/2025

CLOSING DATE 10/28/2025 10:00 PM Mountain

Position Information

Apply online at www.twinfallscounty.org

Job Description

CLASSIFICATION SUMMARY

Performs secretarial support for individuals or groups of individuals relieving them of administrative duties. Work often

includes handling more private or sensitive information. An employee in this classi?cation manages correspondence;

maintains communications with key staff within and outside the department; may perform bookkeeping and accounting.

Work is usually performed in an of?ce environment. This position handles all aspects of the front of?ce.

Duties / Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES(illustrative only and may vary by assignment)

Sets up social history interviews with parents and juveniles as ordered by the Court;

Schedules Rule 19 meetings with parents, juveniles and Rule 19 participants:

Schedules Rule 16 screenings with parents, juveniles and Rule 16 participants:

Data entry and closures for Diversions;

Data entry and closures for Truancy cases;

Update and keeping current the front of?ce training manual;

Deliver and pick up mail daily;

Provides secretarial support as needed for the Juvenile Probation staff, Probation Of?cers, ?les and preparing all

miscellaneous of?ce correspondence as requested;

Closes all cases as requested by Probation Of?cers;

Checks status of fees in Odyssey/Juvenile database to ensure payment before cases are closed;

Maintains Drug Tests and associated supplies, noti?es Of?ce Manager when supplies are needed:

Attempts to obtain a payment or make payment arrangements when receiving clients at the front desk;

Keeps school lists up-to-date; sending out a monthly report to staff and school districts. Updating MAGIC if needed;

Prepares outgoing Interstate Compact cases for transfer and receives incoming Interstate Compact cases

Completes data entry from Court Files as time allows;

Compiles necessary paperwork and ensures completion of packet of information for juveniles committed to the

Department of Juvenile Corrections; ensures packet is distributed in a timely manner so juvenile may be transported to

placement as ordered by the Court;

Receives and enters payments from Trust Financial, distributing payments as required;

Posts all payments made by clients for the Snake River Detention Center;

Receives payments for Court Ordered fees, Odyssey or Magic; accurately posts payments to accounts;

Processes monthly billing to be distributed on Diversion nights;

Monitors monthly billing for fees needing to be set to pre-collections and verify fees that go to full collections;

Takes completed deposit to the East 2nd ?oor accounts payable on an as needed basis;

Balances cash receipts daily;

Updates Social History list for Probation Of?cers, emails Rule 19/16 schedule to all parties each Thursday;

Schedules interpreters as requested;

Runs monthly pending List and updates as necessary;

Updates juvenile photos and physical description in Magic as required;

Keeps supplies/paperwork up to date and stocked;

Works with the Of?ce Manager to ensure front of?ce runs smoothly and all work is completed in an accurate and

timely manner;

Maintain ?le room ?les rotate closed ?les to the back-storage room and prepare older ?les to be purged as per

policy;

Enter fees for Redwood Toxicology for UAs off of the monthly bill;

Send fees for ankle monitors from the monthly GPS billing to the juvenile clerks to be entered into Odyssey

Verify correct monthly probation supervision billing in Odyssey.

Reporting maintain monthly numbers for speci?ed reports;

Collect mileage sheets from Juvenile Probation county vehicles to be submitted to the Commissioners of?ce.

Maintains communications with key staff within and outside the department;

Responds to Commissioners, elected of?cials, County employees and citizens questions and comments in a courteous

and timely manner;

Performs time management and scheduling functions, meets deadlines, and sets project priorities;

Communicates and coordinates regularly with appropriate co-workers to maximize the effectiveness and ef?ciency of

interdepartmental operations and activities.

Maintains strict con?dentiality in all cases;

Assists other department and County employees as needed or requested.

Performs all work duties and activities in accordance with County policies, procedures, and safety practices.

SECONDARY DUTIES AND RESPONSIBILITIES:

Provides backup assistance to other staff as needed;

Performs other duties as assigned.

Qualifications

Similar Jobs

Administrative Assistant

Moss Greenhouses • Jerome, ID • 10h ago

Management & Administrative

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2451481 Moss Greenhouses is hiring for the position of Administrative Assistant. We are looking for an outgoin...

10h ago

Go to Apply

Customer Service Associate

Family Dollar • Twin Falls, ID • 1d ago

Management & Administrative

We're seeking a Customer Service Associate to join our team and deliver a great shopping experience for every customer. Duties include, but are not limited to, the following: Assist customers with questions and recommend...

1d ago

Go to Apply

(USA) Exterior Services Technician, DOT Operator - DS

Walmart • Twin Falls, ID • 3w ago

Management & Administrative

Position Summary... What you'll do... Are you searching for an exciting career opportunity within a dynamic team? Look no further! Walmart is expanding its workforce across local retail stores and is actively recruiting...

3w ago

Go to Apply

Blood Collection Staff - Customer Service

American Red Cross • Twin Falls, ID • 3w ago

Management & Administrative

Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are y...

3w ago

Go to Apply

Physical Therapy Aide

U.S. Physical Therapy • Twin Falls, ID • 2d ago

Hospital & Medical

Company Description We are hiring a part-time with benefits, Physical Therapy Aide. At Wright Physical Therapy, we are on a mission to be Idaho's most sought-after physical therapy company for diagnosing and treating joi...

2d ago

Go to Apply

Restaurant Zone Manager

Raising Cane's • Twin Falls, ID • 2d ago

Retail & Hospitality

Company Description Initial hiring pay range (based on location, experience, etc.): $16.50 / hour At Raising Cane's Chicken Fingers®, we serve only the most craveable chicken finger meals - it's our One Love! Known for o...

2d ago

Go to Apply

Senior Mechanical Engineer

EMCOR Group • Twin Falls, ID • 1w ago

IT & Engineering

About Us We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction...

1w ago

Go to Apply

Retail Sales Associate

Harbor Freight Tools • Twin Falls, ID • 1w ago

Retail & Hospitality

169932BRPosting Title:Retail Sales AssociateJob Description: A Retail Sales Associate (part-time) is a valued member of a high performing team who is empowered & equipped to do their job. You will know why your work...

1w ago

Go to Apply

Ultrasound Tech

Health Advocates Network • Twin Falls, ID • 1w ago

Hospital & Medical

Benefits We Offer: Comprehensive health, prescription, dental, vision, life, and disability plans Competitive pay rates Referral opportunities ? Refer a friend & Cash in! Travel reimbursement and per diem allowances...

1w ago

Go to Apply

Xray Tech

Health Advocates Network • Twin Falls, ID • 1w ago

IT & Engineering

1w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.