Program Assistant

Robert Half • Los Angeles, CA • 13h ago

Description

We are looking for a highly organized and proactive Program Assistant to join our team in West LA. In this position, you will play a vital role in supporting the Program Management team, ensuring the seamless execution of executive roundtables and providing essential administrative assistance. This is a hybrid role, requiring two in-office workdays per week, and offers the opportunity to collaborate with senior leaders across various industries. The ideal candidate will have excellent writing skills, and a degree is preferred. You will communicate with C-level executives and their assistants on a daily basis, so excellent communication skills are imperative.

Responsibilities:

Coordinate and manage logistical arrangements for executive roundtables to ensure smooth operations.

Provide backup support to Program Managers during periods of absence, maintaining continuity of processes.

Independently oversee the management of one or more roundtables, taking ownership of their success.

Organize and schedule meetings with members, ensuring timely confirmations and communication.

Monitor and track attendance, engagement, and other key performance metrics using tools like Salesforce.

Prepare detailed materials, including member biographies, meeting packets, and other necessary documents.

Conduct research to support business development efforts and contribute to strategic initiatives.

Support ad hoc projects and tasks as assigned, ensuring timely and quality completion.

Maintain a hybrid work schedule, working in the office two days per week.

Requirements - Proven ability to manage multiple tasks and deadlines with strong organizational skills.

Excellent verbal and written communication skills, with a detail-oriented approach when interacting with senior leaders.

Strong attention to detail and a commitment to maintaining accuracy in all tasks.

Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.

Experience handling sensitive and confidential information with discretion.

Ability to work collaboratively in a team environment as well as independently.

Familiarity with Salesforce or similar CRM software is a plus.

Previous experience in event planning, project management, or administrative support is highly desirable. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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