Legal Secretary

COUNTY OF LAFAYETTE • Darlington, WI • 1d ago

JOB REQUIREMENTS: Assist the District Attorney in the orientation of new office staff regarding office procedures. Participate in the interviewing and selection of new office personnel. Make decisions on administrative matters when the District Attorney is otherwise occupied in Court, at conferences, meetings, etc. Proficiency in Microsoft Word, Outlook, and Excel, as well as PROTECT, and CCAP. Open and distribute incoming mail to the appropriate person. Log in new cases and enter into the PROTECT case management system. Receptionist for office answer telephone, take messages, screen calls, handle general public coming into the office. Respond to a variety of contacts from various law enforcement agencies, county board supervisors, general public, victims, complainants, and other county departments and determines the purpose of their visits. Preparation of all legal documents for criminal cases such as letters, memorandum, motions, criminal complaints, plea agreements, warrants, summons, Informations, briefs, jury instructions, discovery, and other documents. Preparation of subpoenas for upcoming court hearings, contact officers, and work with the Victim/Witness Office in making arrangements for victims/witnesses to come in and meet with the District Attorney. Preparation of legal documents for juvenile delinquency cases such as delinquency petitions, dispositional orders, consent decrees, orders for examination, affidavits of mailing, and notice of hearings, as well as legal notification to the parties involved. Work closely with police officers, police departments, Sheriff\'s Departments, and Division of Community Corrections regarding defendants and necessary paperwork in cases. Prepare, process and work with law enforcement regarding writs. Prepare and process search warrants and affidavits for law enforcement. Prepare and process subpoenas for documents requested by various law enforcement agencies. Coordinate and prepare the necessary legal documents regarding extradition paperwork and work with other State\'s police departments and State\'s Attorney\'s offices, as well as our Governor\'s Office regarding extraditions. Prepare, index and file correspondence, legal documents, memorandums, reports, complaints, traffic and ordinance matters according to office procedures. Prepare and maintain case files and court sheets. Prepare vouchers and keep track of office expenses. Assist in preparing annual budget and monitor the same throughout the budget year. Work with attorneys and court to schedule/reschedule court appearances Send reports and complaints to Division of Community Corrections for presentence investigations and when defendants are placed of probation. Obtain traffic tickets from Clerk of Courts Office after traffic court and prepare files and get police reports from various police departments. Implement office record retention procedures. Maintain records and inventory pertaining to items purchased by the office and order office supplies and equipment as needed. Prepare Special Prosecutor forms and contact replacements for when the District Attorney is out of the office. Coordinate handling of files with the Victim/Witness Coordinator. ** OTHER EXPERIENCE AND QUALIFICATIONS: Ability to operate a variety of office equipment including computers, printers, @typewriter, photocopier, calculator, transcribing equipment & fax machine Ability to prepare & maintain the budget for the District Attorney\'s Office on a yearly basis Comprehensive knowledge of office procedures including telephone answering, filing & other related office procedures Ability to understand & accurately @type & transcribe at a high rate of speed Ability to understand & follow oral instructions Ability to get along well with the public & other office personnel Ability to recognize sensitive matters & handle such matters in confidence Ability to make administrative decisions in accordancewith regulations & departmental policy & procedures Ability to make arithmetical calculations Ability to comprehend & interpret a variety of documents including police reports, telephone messages, letters & other correspondence, criminal complaints, subpoenas, state, local & criminal codes, policies & procedures, etc. Ability to prepare a variety of documents including budgets, letters & other correspondence, criminal complaints & related documents, briefs, delinquency petitions & related documents, writs & extradition paperwork Ability to use & interpret legal & basic accounting terminology Ability to communicate effectively, verbally & in writing, with court personnel, police agencies, Division of Community Corrections, crime victim services, attorneys & judges, & others ** APPLICATION INSTRUCTIONS: Apply Online: https://www.lafayettecountywi.org/hr/job-opening/district-attorneys-office-legal-secretary-0

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