Recreation & Athletics Specialist 1

The Evergreen State College • Olympia, WA • 11h ago

Position Information
Position Title
Recreation & Athletics Specialist 1
Working Title
Location
Olympia
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or status as a protected veteran. For more information regarding Evergreen's non-discrimination policies or to report discrimination, please visit the Affirmative Action and Equal Opportunity webpage at www.evergreen.edu/equalopportunity or contact the Affirmative Action and Equal Opportunity Officer at (360) 867-5371, Room 3102 Library Building, 2700 Evergreen Parkway NW, Olympia, WA 98505.
Union Represented
Yes
Overtime Eligible
Yes
Monthly FTE
1.0
Salary Step (minimum monthly amount)
$3,372.00
Salary Step (maximum monthly amount)
$4,474.00
Cyclic Position
No
Cyclic Details
n/a
Project Position
No
End Date
n/a
Special Note
This is a full-time, overtime eligible position in Recreation and Athletics on the Olympia campus of The Evergreen State College.
Position Purpose
This position provides specialized program support across Recreation and Athletics and serves as departmental liaison to the campus community, campus visitors, visiting teams, community members, and patrons.
The incumbent performs a broad range of operational support, including customer service, greeting patrons, responding to inquiries, maintaining a comprehensive calendar and schedule for the department, assisting with student athlete eligibility and compliance through data entry and tracking documents and workflows, making travel arrangements, assisting with game and event management, including correspondence with visiting teams and other guests, coordinating membership/business transactions, assisting with camp registrations and arrangements, and tracking facility and equipment usage.
Nature and Scope
This position reports to the Director of Student Wellness, Recreation, and Athletics (SWRA) and works under general supervision to support the day-to-day operation of the Costantino Recreation Center (CRC) facilities and programs, including intercollegiate athletics (Men's and Women's Soccer, Men's and Women's Basketball, Men's and Women's Wrestling, Men's and Women's Track & Field, and Men's and Women's Cross-Country, and Women's Volleyball), recreation activities, events (including The Outdoor Program), and facility rentals.
Essential Functions
Serve as a primary resource and support for the Director of SWRA, managing appointments and calendars and coordinating and making arrangements as necessary.
Perform general clerical duties, such as greet and provide welcome and hospitality to visitors, answer and route telephone calls, retrieve and process mail, establish and maintain accurate paper and electronic record keeping systems and files, revise forms, keep shared workspaces organized, order office supplies, and maintain office procedures manuals. Monitor Schedule Evergreen for requests, update master calendars, and make event preparations including notifying CRC staff and other areas of the college that are involved in or need to be aware of upcoming events, such as Parking and Conference Services, Police Services, Facilities, etc.
Participate in hiring and lead the work of approximately twenty Student Operations employees and up to Student Leads responsible for assisting in the daily operation of the CRC and for the preparation and recovery of buildings and tennis courts from scheduled events conducted to generate revenue for the department and the college.
Update calendars for Recreation and Athletics leadership on a daily basis, including the Director and Assistant

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