Executive Assistant

Robert Half • Santa Monica, CA • 2h ago

Description

We are seeking a proactive and highly organized Executive Assistant to provide critical support to the leadership and finance team at an investment firm located in Santa Monica. This role offers a blend of administrative and operational responsibilities, including managing confidential financial documentation, coordinating travel logistics, and handling expense reporting tasks. The ideal candidate will be detail-oriented, adaptable, and capable of managing multiple priorities while maintaining discretion with sensitive information. As the Executive Assistant, you will support the CFO and provide backup support to a few other executives. This is a direct hire position and you will work onsite daily. Salary range is $75k-$100k. Our client offers fantastic benefits such as free daily lunches and 100% of health benefits paid.

Key Responsibilities:

Deliver comprehensive administrative and operational support to senior management, including calendar management, travel coordination, and expense reporting.

Facilitate the preparation and organization of financial documents and records, such as tax forms and statements.

Assist in formatting documents, preparing presentations, and completing light reporting tasks to support team operations.

Provide occasional administrative assistance to additional team members as needed, including project coordination and reconciliations.

Safeguard confidentiality when working with sensitive documents and financial materials.

Preferred Background:

Bachelor's degree in a related field or equivalent work experience.

Minimum of 2+ years of experience providing administrative support, preferably to senior leadership or within a financial or professional services setting.

Familiarity with coordinating travel, processing expenses, and managing calendars is a strong plus.

Basic understanding of financial documentation, statements, or accounting practices is beneficial.

Requirements

Exceptional organizational and time-management capabilities with the ability to prioritize tasks effectively.

Strong written and verbal communication skills with excellent attention to detail.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), with the ability to learn new tools and systems efficiently.

Comfortable handling financial information, reports, and tax-related materials.

Ability to exercise discretion and protect confidential information at all times.

Strong problem-solving abilities and the capacity to adapt to dynamic challenges.

Professional demeanor with the ability to collaborate with internal staff and external contacts effectively.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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