Executive Assistant (On-site)

ONE Gas • Tulsa, OK • 1d ago

Position Description:

Are you being referred by a ONE Gas employee? If so, reach out to that connection and ask about the employee referral program. They can send you a link to apply directly so they can receive credit!

Job Posting End Date: This position will be removed on October 20th, 2025

Role Summary:

You will support the Senior Vice President, Chief Financial Officer as well as the Senior Vice President, Chief Human Resources Officer. You will have a minimum of 7 years of direct administrative assistant experience, have a strong attention to detail, and exhibit strong organizational skills. In this role, your responsibilities include booking travel arrangements, coordinating and scheduling meetings and preparing information, partner with IT, Facilities, and other groups for quarterly meetings, and review and prepare reports. At times, you may be asked to assist other leaders and their work groups if needed. You will have a forward-thinking and proactive approach to work, be comfortable working with technology and proficiency in Microsoft Office. This is an on-site position that requires you to be in the office Monday-Friday.

What You Will Do

Provides administrative support for an Executive of the corporation.

Provide administrative support for an executive or group of executives including but not limited to:

Scheduling of executive's daily activities

Participation in civic and industry boards and associations

Requests for corporate assistance

Planning and coordination of travel (i.e. company pilots, transportation, lodging, meal planning, etc.)

Meeting setup, including presentation preparation, logistics, catering, transportation and lodging.

Provide guidance and/or assistance to executives, corporate directors, governmental/regulatory officials, stockholders, customers, employees, and others concerning but not limited to:

Executive's schedule

Dissemination of confidential or sensitive information

Special requests or activities

Corporate policies and procedures

Answer executive's telephone.

Assess callers' needs and determine required action.

Receive, open, and route correspondence.

Disseminate requests for information or assistance, invoices, news releases, and correspondence to ensure timely follow-up.

Assist with organization and maintenance of department document files.

Read, interpret, process, edit, and/or prepare correspondence and reports utilizing computers and applicable software, for example:

Executive's personal correspondence

Speeches/presentations to civic and industry groups

Business and stockholder correspondence

Invoices and expenses

Special projects

Regular and reliable attendance is required in performance of job.

Employee may be required to perform additional duties as assigned.

What You Will Need

Preferred Associate's Degree

Experience providing administrative and/or secretarial support to an executive.

Experience in use and function of office equipment applicable to position including computers, photocopiers, facsimiles, and applicable software.

Experience with policies, procedures, and use of terminology applicable to position.

Demonstrated ability and training related to:

Budgets

Word processing, spreadsheet, and presentation software such as Microsoft Word, Excel and PowerPoint

Developing and maintaining physical and/or electronic filing systems

Handling confidential and/or sensitive information

Planning conferences and meetings

Generally accepted standards for grammar and punctuation

Experience reading and interpreting various @types of manuals, forms, publications and reports.

Experience interacting, advising and communicating effectively with internal and external customers.

Experience composing and preparing correspondence and reports.

Demonstrated ability to read and write fluently in English.

Able to operate office tools and equipment required.

Communicate and/or exchange information and instructions.

Visual abilities sufficient to perform job duties.

Diversity at ONE Gas

Inclusion & Diversity is so important to us that we made it one of our core values, values that guide and direct our actions as we go about our daily business. We know that every employee makes a difference and contributes to our success through their unique talents and abilities. We also acknowledge that we can accomplish great things by listening and learning from each other.

ONE Gas has great benefits! Here are just a few:

Medical/Dental/Vision packages that fit your family's needs.

Paid Time Off

401K that is 100% matched up to 6%.

Profit Sharing Plan

Paid Parental Leave

Basic and Optional Employee Term Life Insurance

Education Assistance and Tuition Reimbursement

Position Requirements:

The job description is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of One Gas. Where positions are covered by a collective bargaining unit agreement, the terms and conditions of the agreement will apply.

ONE Gas, Inc., and its divisions will provide equal employment opportunity for qualified persons without regard to sex, race, religion, color, national origin, ethnicity, age, sexual orientation, gender identity or expression, disability, military status or genetic information.

Job ID: 6666

Functional Area: Human Resources

Position Type: Full-Time Regular

Relocation Provided: No

Location: Tulsa, OK

Department: OFFICE SUPPORT

Internal / External: Internal and External

Experience Required: 7 - 10 Years

ONE Gas

Go to Apply

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