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Executive Aide - Executive 2

State of Minnesota • Saint Paul, MN • 1d ago

Working Title: Executive Aide

Job Class: Executive 2

Agency: Rare Disease Advisory Council

Job ID : 89403

Location : St. Paul

Telework Eligible : No

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : Open to all qualified job seekers

Date Posted : 10/04/2025

Closing Date : 10/20/2025

Hiring Agency/Seniority Unit : Rare Disease Advisory Council

Division/Unit : Rare Disease Advisory Council / Executive Office

Work Shift/Work Hours : Day Shift

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $26.12 - $36.23 / hourly; $54,538 - $75,648 / annually

Classified Status : Classified

Bargaining Unit/Union : 206 - Clerical/AFSCME

Work Area : Main Office

FLSA Status : Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Minnesota Rare Disease Advisory Council is looking for mission driven person with vision to ensure equitable care for the historically underrepresented rare disease patient population.

This position provides management direction to the Minnesota Rare Disease Advisory Council and supports its operations, administrative, and programmatic functions. The position manages the agency's fiscal and compliance activities by developing, analyzing, and reporting information related to the organization, policies and procedures, programs, and study data so that it can be utilized to assist the Executive Director in analyzing information to address programmatic implementation and quality improvement related to rare diseases. This position will have the option to telework; the employee will be required to complete a telework agreement.

Minimum Qualifications

Data entry skills sufficient to create database records and update entries in a timely manner.

Accounting/budgeting/expense reporting skills sufficient to monitor and balance multiple budgets and grants.

Customer service skills sufficient to provide prompt, courteous and accurate information to a variety of customers over the phone, in person and via email.

Word processing skills to develop and modify a variety of correspondence, records, and reports

Knowledge of preparing, editing, and finalizing emails, memos, reports, and/or other documents and @types of written communication that are grammatically correct, in proper format, and free of spelling error.

Knowledge of building and uploading original content, documents, and/or webpages to websites.

Skills in guiding and directing work activities to achieve work area goals.

Preferred Qualifications

2 years of experience administering a healthcare related program that required development of and implementation of a variety of operational procedures including project management

Experience supporting the administrative activities of a governance council or board. (such as open meeting law data practice, RR management)

A Business degree or equivalent certifications demonstrating the ability to manage business operations.

Experience in event planning, travel coordination, and hybrid work environments.

Experience soliciting, creating, and executing contracts with various vendors and consultants.

Demonstrated proficiency in overseeing monitoring and compliance systems specific to MN State Enterprise. These include procurement, biennial budget development, and compliance to enterprise standards such as internal controls.

Experience in multi-tasking, organizing and prioritizing work, and meeting demands of workload with interruptions.

Additional Requirements

Successful applicants must pass background and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring practices.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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