Executive Assistant

Trustmark • Lake Forest, IL • 1d ago

Trustmark's mission is to improve wellbeing - for everyone. It is a mission grounded in a belief in equality and born from our caring culture. It is a culture we can only realize by building trust. Trust established by ensuring associates feel respected, valued and heard. At Trustmark, you'll work collaboratively to transform lives and help people, communities and businesses thrive. Flourish in a culture of diversity and inclusion where appreciation, mutual respect and trust are constants, not just for our customers but for ourselves. At Trustmark, we have a commitment to welcoming people, no matter their background, identity or experience, to a workplace where they feel safe being their whole, authentic selves. A workplace made up of diverse, empowered individuals that allows ideas to thrive and enables us to bring the best to our colleagues, clients and communities.

About the role

Trustmark has an exciting opportunity! Please apply if you are qualified!

Responsible for supporting the the EVP, Voluntary Benefits and other members of the VB Senior Leadership Team by providing professional and high-quality administrative support in a dynamic, collaborative and caring environment. Also administers programs and organizes associate events.

Key Accountabilities:

Provide high-quality administrative assistance to the EVP and their direct reports

Schedule meetings and manage calendars

Arrange and coordinate travel arrangements and process expense reports

Serve as the primary point of contact for the EVP by managing internal and external telephone and email support

Welcome employee visitors and answer basic employee inquiries

Create and edit correspondence, memos, and presentations

Handle inquires and requests on behalf of the EVP

Oversee day-to-day office operations

Evaluate and maintain proper needs of office supplies

Schedule and coordinate meetings & events; create and manage agendas and materials for various meetings

Process invoices

Sort and distribute mail

Manage office equipment, troubleshoot malfunctions, and coordinate maintenance requests as needed

Perform special assignments and projects supporting VB initiatives

Other duties as needed/assigned

Minimum Qualifications:

Minimum 4 years' experience as an Executive Assistant to a Senior Executive and team of a mid-sized or large organization

Strong interpersonal skills with ability to work well with all levels of internal management and staff, as well as outside clients and vendors

Exercise independent judgment in the resolution of administrative problems

Demonstrated knowledge of project administration/ coordination and reporting for division projects

Ability to multi-task to manage/prioritize multiple projects simultaneously

Strong proficiency in Microsoft Office, specifically Outlook, Word, Excel & PowerPoint.

Strong collaboration, detail oriented, accurate, organized and able to work independently in a self-directed environment

Ability to meet deadlines with strong follow-up skills

Strong communication (verbal and written) skills

Strong critical thinking ability; use logic and reasoning to foresee and identify potential problems and proactively take steps to remedy the issues

Previous meeting/event planning experience

Preferred:

Associates or Bachelors Degree

Experience with Workday reporting

The compensation range for this role is (based on the corporate location in Lake Forest, Illinois):

$31.49 - $45.49 per hour

The final salary offer will be determined based on factors such as location, qualifications, experience, skill set, and other relevant factors. This position may also be eligible for bonus. We understand that compensation is an important factor when considering a new opportunity, and we strive to provide a competitive salary within the market.

Brand: Trustmark

In addition to compensation, we offer a comprehensive benefits package that includes: Health/dental/vision, life insurance, FSA and HSA, 401(k) plan, Employee Assistant Program, Back-up Care for Children, Adults and Elders and many health and wellness initiatives. We also offer a Wellness program that enables employees to participate in health initiatives to reduce their insurance premiums. For questions about compensation and benefits, please speak to the Recruiter if you decide to apply and are selected for an interview.

Trustmark is committed to leveraging the talent of a diverse workforce to create great opportunities for our people and our business.? We are an equal opportunity employer, including disability and protected veteran status.

Join a passionate and purpose-driven team of colleagues who contribute to Trustmark's mission of helping people increase wellbeing through better health and greater financial security. At Trustmark, you'll work collaboratively to transform lives and help people, communities and businesses thrive. Flourish in a culture where appreciation, mutual respect and trust are constants, not just for our customers but for ourselves.

Introduce yourself to our recruiters and we'll get in touch if there's a role that seems like a good match.

When you join Trustmark, you become part of an organization that makes a positive difference in people's lives. You will play a vital role in delivering on our mission of helping people increase wellbeing through better health and greater financial security. Our customers tell us they simply appreciate the personal attention and knowledgeable service. Others tell us we've changed their lives.

At Trustmark, you'll be part of a close-knit team. You'll enjoy abundant opportunities to grow your career. That's why so many of our associates stay at Trustmark and thrive. Trustmark benefits from more than 100 years of experience but pairs that rich history with a palpable sense of optimism, growth and excitement for what's ahead - and beyond. This is a place where associates bring their whole selves to work each day. A place where you can be yourself. Whatever your beyond is, you can achieve it at Trustmark.

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