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Administrative Manager

Grand Forks Region Economic Development Corp • Grand Forks, ND • 11h ago

Position Type:Full-Time Exempt

Reports To:President and CEO

Pay range:$55,000 - $62,000

Location:Grand Forks, ND; in-person

Application Deadline:October 17, 2025, at 12:00 pm

Working Hours:Monday through Friday from 8 am to 5 pm, withoccasional early morning and evening work

To Apply

Send a cover letter and resume to Mark Maliskey atmarkm@grandforks.orgby Friday, October 17, 2025, at 12:00 pm.

Position Summary

The Administrative Manager contributes to the efficient day-to-day operations of the Grand Forks Region EDC office, providing highly responsible reporting, financial, and office coordination. They exercise independent judgment to facilitate office demands and operational effectiveness. The Administrative Manager must exercise considerable discretion in the protection and release of confidential information.

Essential Duties and Responsibilities

Projects a positive image of the organization for clients, team members, and the community

Welcome visitors; answer and route telephone calls; process incoming/outgoing postal mail; keep the office clean and tidy

Work directly with the President and CEO in the development of meeting agendas and staff reports, assist with scheduling, coordination, and execution of events and meetings

Track office supplies inventory, ordering, and stocking as needed

Maintain office filing and recordkeeping systems, including digital files

Assist the President and CEO in organizing and accomplishing executive tasks and responsibilities

Facilitate Corporation and Foundation governance correspondence, agendas, and minutes

Process and file annual reports, tax filings, contracts, and agreements; oversee compliance with federal and state requirements mandated by the organizations non-profit status

Work with the external HR provider to prepare onboarding paperwork, schedules, and activities for new employees; ensure smooth offboarding for outgoing employees; assist with the administration of job postings

Work with an external financial services and retirement solutions provider to coordinate 401 (k) retirement plan contributions and reporting.

In coordination with the external accounting provider, organize accounts receivable, accounts payable, and employee expenses

Assist with annual budget creation and maintenance

Provide information to the external accountant; maintain an orderly accounting system; coordinate audit activities and requested information

Reconcile payroll and benefits with reports provided by the external HR provider

Coordinate membership program and renewals; maintain membership records; track corporate calls; facilitate member correspondence

Maintain internal and external dashboards, compile data for progress metrics

Research, analyze, compile, and present information for projects and proposals

Manage internal systems, accounts, and processes; ensure good vendor relations; facilitate CRM data entry

Performs other related duties as assigned

Required Knowledge, Skills, Abilities

Reliable, courteous, and prompt with the ability to work cooperatively with others as a member of a highly effective team

Strong interpersonal, organization, and communication skills

Critical thinking and problem-solving capabilities

Attentive to detail and the ability to organize and prioritize responsibilities

Proven administrative and/or operational experience

Effective business writing skills

Familiar with Adobe Acrobat

Proficiency with general office equipment such as telephone systems and photocopier/scanner

Proficient with operating computer software/systems, including Microsoft Office 365 systems, especially Outlook, Excel, and Word

Additional consideration will be provided to candidates with experience with CRM, task management software, and reporting

Additional consideration will be provided to candidates with event management experience

Other Requirements

Use of a personal vehicle for in-town errands may be necessary

Ability to occasionally adjust the standard 8 a.m. - 5 p.m. workday to support office meetings and events

Benefits

10 paid holidays

6.67 hours of paid vacation accrued per month (2 weeks annually, increases after 24 months of employment)

8 hours of sick leave accrued per month

Comprehensive health and other insurance coverage

Retirement plan

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