Legal Team Administrative Assistant

Zimmer Biomet • Warsaw, IN • 2w ago

At Zimmer Biomet, we believe in pushing the boundaries of innovation and driving our mission forward. As a global medical technology leader for nearly 100 years, a patient's mobility is enhanced by a Zimmer Biomet product or technology every 8 seconds.

As a Zimmer Biomet team member, you will share in our commitment to providing mobility and renewed life to people around the world. To support our talent team, we focus on development opportunities, robust employee resource groups (ERGs), a flexible working environment, location specific competitive total rewards, wellness incentives and a culture of recognition and performance awards. We are committed to creating an environment where every team member feels included, respected, empowered, and recognized.

Job Summary

Responsible for various administrative support projects as assigned in the areas of Litigation, Risk-Management/Insurance, Labor & Employment Law, Americas Commercial and Global Businesses legal support. Provide clerical support as needed. This is a non-exempt hourly position eligible for overtime and bonus. The person in this position will be expected to be onsite at our Warsaw, Indiana campus on a weekly basis with flexibilty of a hybrid schedule.

How You'll Create Impact

Preparing correspondence, memos and reports

Assisting with Company's insurance renewal and administration process

Preparation and routing of various documents for electronic signature

Organizing and coordinating meetings, teleconferences, and videoconferences

Document processing, including copying, faxing, scanning, shipping, etc.

Making travel arrangements and preparing/submitting expense reimbursement requests

Assist team with responses to third-party requests, including interrogatories, garnishment orders and subpoenas

Collaborate with Legal Operations team regarding litigation matter management, including data entry and matter opening/closing

Request and send checks as required by legal settlements or otherwise, and set up new vendors in AP system as required

Preparing spreadsheets, charts and graphs as required

Assisting other departmental administrative staff as needed

This is not an exhaustive list of duties or functions and might not necessarily comprise all of the essential functions for purposes of the Americans with Disabilities Act.

What Makes You Stand Out

Proficient in Microsoft Office

Assisting other departmental administrative staff as needed

Ability to deal with difficult situations with tact and professionalism

Demonstrates a high level of integrity and consistently exercises discretion, maintaining confidentiality when handling highly sensitive and confidential information

Excellent communication skills, both oral and written, and ability to work with employees at all levels of the organization

Ability to perform under pressure and demonstrate problem solving and trouble shooting skills

Ability to work without close supervision and produce quality work

Handle projects independently on a regular basis

Willing to work overtime to complete projects in a timely manner

Engineering database/Zimmer item number familiarity preferred

Education and Experience

High school diploma or equivalent is required with 2 years of experience in a similar role

Previous office experience with proven ability to manage, organize, and prioritize the details of several projects simultaneously

Travel Expectations

Up to 5%

Physical Requirements

EOE/M/F/Vet/Disability

Compensation Expectations: This is a non-exempt, hourly position, with a range of $20.95 to $26.45 per hour plus bonus

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