Administrative Assistant

Aston Carter • Port Washington, WI • 1h ago

Job Title: Administrative Assistant

We are seeking a highly organized and proactive Site Administrator to support daily operations on a busy construction site. This role is essential for maintaining accurate documentation, coordinating communication between site personnel and office staff, and ensuring compliance with safety and administrative procedures. The ideal candidate will have strong administrative skills, attention to detail, and experience in a construction or field-based environment.

Key Responsibilities:

Manage and maintain site documentation including timesheets, permits, safety records, and delivery logs.

Coordinate communication between site teams, subcontractors, vendors, and head office.

Assist with onboarding of site personnel and ensure compliance with safety and HR protocols.

Track and report progress updates, material usage, and equipment logs.

Schedule meetings, inspections, and deliveries in coordination with the Site Manager.

Maintain inventory of site supplies and order replacements as needed.

Support the preparation of reports and presentations for project updates.

Ensure all site administrative tasks are completed accurately and on time.

Qualifications:

High school diploma or equivalent; associate degree or certification in construction administration or related field preferred.

2+ years of administrative experience, ideally in a construction or field operations setting.

Strong proficiency in Microsoft Office Suite, especially Excel and Word.

Excellent organizational and time management skills.

Strong communication skills and ability to work with diverse teams.

Familiarity with construction terminology, safety procedures, and documentation standards.

Ability to work independently in a fast-paced, dynamic environment.

Pay and Benefits

The pay range for this position is $18.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Port Washington,WI.

Application Deadline

This position is anticipated to close on Oct 10, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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