Executive Assistant
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Executive Assistant
Salary
$6,152.00 - $6,961.00 Monthly
Location
Denver Metro, CO
Job Type
Full Time
Job Number
JCA-EAST-092925
Department
Office of the State Public Defender
Opening Date
09/29/2025
Closing Date
10/13/2025 11:59 PM Mountain
FLSA
Determined by Position
Primary Physical Work Address
410 17th Street. Suite 2200 | Denver, CO 80202
Department Contact Information
Adilene.Ortiz@coloradodefenders.us
Type of Announcement
This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.
How To Apply
Online applications through the Colorado Jobs portal will not be accepted. Please follow instructions on the job announcement for submitting an application.
Description
Benefits
Department Information
Colorado's Office of the State Public Defender (OSPD) maintains a reputation as one of the top organizations in the nation specializing in the delivery of indigent criminal defense. We operate as an independent agency within the Judicial Branch of Colorado State Government with nearly 1,000 dedicated employees assigned to twenty-one Regional Trial Offices, a centralized Appellate Division, and a centralized Administrative Office. The mission of OSPD is to defend and protect the rights, liberties and dignity of those accused of crimes who cannot afford to retain counsel. We do so by providing constitutionally and statutorily mandated representation that is effective, zealous, inspired, and compassionate.
We seek to hire professionals who are dedicated to furthering our mission and demonstrate compassion in their service to our clients. We are a fast paced, team-oriented environment, where self-motivation and a personal commitment to high performance are important attributes for success.
HOW TO APPLY:
Please submit your resume and cover letter to the attention of Adi Ortiz atAdilene.Ortiz@coloradodefenders.usno later thanOctober 13, 2025. Please highlight your specific interest in working in a criminal public defense system and how your skills and experience meet the qualifications for the position.
Only candidates selected for interviews will be contacted.
BENEFITS OF WORKING FOR OSPD:
6 Health Plans- Kaiser and Cigna options
Basic Vision Insurance - included with medical plans
Dental Insurance
State Paid Life Insurance
State Paid Short-Term Disability
FSA - Healthcare and Dependent Care
HSA Plan with Employer Contribution
Generous Paid Time Off
11 paid holidays
Access to Mental Health and Well-Being Resources
Colorado PERA
401(k) and 457 Supplemental Retirement Plans
For more information on benefits please visit https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits. For additional information on PERA visit www.copera.org.
Description of Job
GENERAL SUMMARY:
Positions in this class perform advanced administrative support to the State Public Defender, First Assistant, Chief Deputies and other State Office staff. Positions perform duties under limited supervision, which requires an advanced knowledge of administrative policies and procedures, and general understanding of OSPD activities and operations. Positions routinely handle details of a confidential and sensitive nature; apply a high level of experience, discretion and technical skills in completing assignments; and, typically operate with great latitude for independent judgment and initiative within established policies and procedures.
PRIMARY DUTIES AND RESPONSIBILITIES:
Regional Office Operations/Support
Provides high-level and confidential administrative support to the State Public Defender, First Assistant, and Chief Deputies. Screens incoming calls and correspondence; formulates responses as appropriate, which may include complaints regarding regional office staff or activities. Prepares and proofs a variety of correspondence and distributes communications on behalf of senior management. Schedules meetings and appointments; maintains calendars; makes travel arrangements; assists in preparing meeting agendas and materials; and, may attend meetings to take notes. Performs a range of administrative duties for the State Office senior management team, as needed.
Provides administrative and clerical support during the legislative session including, but not limited to, tracking and calendaring bills; compiling data or information as requested; preparing and proofing documents and materials; and, accompanying members of the senior management team to legislative sessions for the purpose of taking notes or providing related administrative support as needed.
Manages a variety of administrative files and records such as staffing reports, caseload statistics, organizational charts, mileage records, applicant files, business contacts, and other information relevant to management activities and operations. Prepares standard reports as requested.
Leads, and participates in, ongoing and special projects and committees to implement or support state office or agency wide programs such as, developing and delivering training for administrative support staff; drafting and updating policies and procedures; researching information; and, communicating information regarding standard administrative, business or personnel activities.
Assists with responding to PAIRR Record Requests, including calendaring, preparing, and logging responses.
Assists in the coordination of the annual management, fall training and other internal agency conferences, which may include compiling, organizing and distributing materials; coordinating event lodging, food, meeting and travel arrangements; facilitating and carrying out employee activities, award programs or events; and, working with the program directors to develop and deliver training programs for administrative support staff.
Chairs the awards committee for the annual fall conference.
Performs routine administrative duties in support of the State Office staff and daily business activities such as scheduling conference rooms; calendaring the use and maintenance of state vehicles; making travel arrangements; processing travel reimbursements and purchase orders; preparing communications; and, providing coverage for state office support staff, as needed.
Purchases routine and non-routine supplies and equipment for the office and staff within established policies and procedures, which may include standard office supplies, business cards, and non-standard items through petty cash.
Responsible for ordering of statewide purchases, including but not limited to state issued ID cards, business cards and approved items as needed.
Maintains the intranet site for the State office to include updating routine pages, content, links and documents; soliciting and posting new articles and communications from staff; or, creating content such as news and updates regarding staff, events or office procedures.
Supervises administrative support staff within the State Office to include: prioritizing and assigning work; conducting performance evaluations; ensuring employees are trained; ensuring that employees follow policies and procedures; and, making hiring, termination, and disciplinary recommendations.
Attends meetings and trainings as required.
Performs other duties as assigned.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Education and Experience
Demonstrated success in, and significant experience, providing high-level administrative support, including office and performance management.
Demonstrated supervisory experience
Proven verbal and oral communication skills, detail orientation, time management, and organization skills
Demonstrated commitment to valuing diversity and contributing to an inclusive working environment.
Preferred Qualifications
Experience working in the State Public Defender system
Licensing Requirements(positions in this class may require):
Valid driver's license and proof of insurance.
Knowledge(position requirements at entry):
General principals of business administration;
Advanced administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures and terminology;
Principles and processes in providing quality client and personal services;
Basic math (addition, subtraction, multiplication and division).
Skills(position requirements at entry):
Strong client service focus;
Maintaining client and office confidentiality;
Leadership skills to effectively mentor, train, develop and guide others;
Applying and interpreting applicable rules, guidelines, policies and procedures;
Managing one's own time and the time of others;
Completing multiple tasks and assignments with frequent interruptions;
Working independently;
Using proper English, grammar, punctuation and spelling;
Proficient in standard software applications such as Word, Excel, Power Point, Access, Zoom, the intranet and e-mail;
Developing and maintaining productive working relationships with clients, public, co-workers and supervisors from diverse backgrounds;
Operation of common office tools and equipment such as calculators, desktop computers, printers, photocopiers, and fax machines;
Effective communication, verbal and written, sufficient to exchange or convey information; includes giving/receiving work direction.
Supplemental Information
The Office of the Colorado State Public Defender provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, national origin, gender, age, sexual orientation, gender identity, religion, disability, marital status or other protected status, in accordance with applicable federal, state and local laws. Consistent with this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including the application and selection process. If you have a disability and require reasonable accommodation, please contactADARequest@coloradodefenders.us
In compliance with federal law, all persons hire d will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire .
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
Employer
State of Colorado
Address
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Website
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