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Administrative Coordinator II

Cambridge Health Alliance • Cambridge, MA • 3h ago

Requisition Number: 10373

Location: CHA Cambridge Hospital

Work Days: 7:30a to 4:00p 8 hr shift mon-Fri

Category: Clerical and Administrative Support

Department: Dept of Surgery Cambridge

Job Type: Full time

Work Shift: Day

Hours/Week: 40.00

Union Name: SH Laborers 381

The Department of Surgery's outpatient clinic practice is a fast-paced, multi-specialty service located at our Cambridge Hospital site, providing comprehensive pre and post-surgical care to patients of the Cambridge Health Alliance in an ambulatory clinic setting. The department provides specialized surgical care which includes but not limited to; general surgery, vascular surgery, podiatry, urology, plastic, otolaryngology, allergy, and thoracic services.

Job Purpose: The candidate will be responsible for Scheduling and registering patients, booking surgery for extremely busy physicians and manage their schedules. Manage a call schedule for the General Surgery Department. Provides a wide range of administrative and support functions for the department.

Duties/Responsibilities: Performs secretarial duties in the preparation of departmental correspondence, billing, reimbursement and records. Demonstrating excellent clerical, interpersonal, organizational and writing skills. Troubleshoots all office equipment failures utilizing approved process. Recognizes patient related issues and passes on accurate information to appropriate personnel. Composes, @types, files and maintains records of correspondence, reports, agendas, and minutes of meetings as assigned in an accurate, neat, and timely manner. Enters all requisitions into the computer for departmental services needed. Places orders for office supplies and forms via the computer. Edits changes in scheduled procedures if applicable. Resolves scheduling conflicts with charge nurse as necessary if applicable. Communicates with Business Manager on any issues associated with supplies that impact the surgical schedules. Performs other related duties as assigned or directed.

Qualifications/Requirements: Previous surgery experience. BS Degree preferred, An Associate's degree required. Minimum 3-year administrative experience in a medical setting. Advanced computer training required. Proficiency in Microsoft Office required. EPIC and database expertise preferred.

In keeping with federal, state and local laws, Cambridge Health Alliance (CHA) policy forbids employees and associates to discriminate against anyone based on race, religion, color, gender, age, marital status, national origin, sexual orientation, gender identity, veteran status, disability or any other characteristic protected by law. We are committed to establishing and maintaining a workplace free of discrimination. We are fully committed to equal employment opportunity. We will not tolerate unlawful discrimination in the recruitment, hiring, termination, promotion, salary treatment or any other condition of employment or career development. Furthermore, we will not tolerate the use of discriminatory slurs, or other remarks, jokes or conduct, that in the judgment of CHA, encourage or permit an offensive or hostile work environment.

Cambridge Health Alliance brings Care to the People - including your neighbors, friends and family. Our local hospitals and care centers serve our vibrant, diverse communities, and play an integral role in improving health. As passionate advocates for the underserved, we actively partner with our communities to take on challenging public health issues, and conduct important research to help reduce barriers to care. We believe that everyone deserves access to high quality, convenient health care. This is why our employees believe in where they work and why many build long, rewarding careers at CHA.

Healthcare is changing rapidly. CHA has a strategic plan that charts a proactive course for our future. It is built on a vision of equity and excellence for everyone, every time. It also recognizes that our workforce is our most valuable asset and prioritizes competitive salaries, benefits and professional development opportunities for employees. The strategic plan is changing the way we provide care and improving the health and experience of our patients; we are looking for smart, committed, compassionate people who want to be part of making our vision of better health and equity a reality.

At CHA, you can believe in where you work and go home every day knowing you made a difference. Join our team and help us bring Care to the People.

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