Buyer (Finance)
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Buyer (Finance)
Salary
$30.60 - $40.10 Hourly
Location
Elkhorn, WI
Job Type
Full-time
Job Number
2025-00104
Department
Finance
Opening Date
09/22/2025
Closing Date
10/6/2025 5:00 PM Central
Description
Benefits
Questions
An Equal Opportunity Employer
Position Summary
Under direction, this position performs work in the procurement of materials and services on a countywide basis. The position assists in the administration of Walworth County's centralized purchasing program, in compliance with all applicable statutory regulations, policies, and procedures relative to public procurement.
SCHEDULE
Days: Monday - Friday
Work Hours: 8:00 am - 4:30 pm
Hours Per Shift: 8
Shifts Per Pay Period: 10
Position FTE: 1.00
Applications are being accepted from current County employees as well as members of the public.
Essential Duties and Responsibilities
This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
Independently coordinate and complete procurement tasks assigned through the County's centralized procurement program. This includes informal and alternative sourcing methods such as Request for Quotations, Cooperative Procurements, and Waiver of Competitions (Sole/Single Source) in accordance with federal guidelines, Wisconsin State Statutes, County ordinances and administrative procedures.
Under supervision, complete formal sourcing methods including Request for Bids, Request for Proposals and Request for Qualifications in accordance with federal guidelines, Wisconsin State Statutes, County ordinances, and administrative procedures, as assigned.
Assist and recommend action to assigned departments providing guidance on procurement processes to ensure new projects and current contracts begin with appropriate time to procure.
Contract for the purchase of a wide variety of supplies, equipment, materials and services resulting from an informal or alternative sourcing method. Determine the appropriate procurement method. Administer the suitable informal or alternative procurement process in a fair and transparent manner. Notify stakeholders of appropriate next steps if the selected procurement method is a formal solicitation.
Confirm departments have performed appropriate market research regarding goods, services and/or equipment to purchase. Provide guidance and assist departments with research as appropriate to determine the most effective purchasing strategies.
Conduct multi-department and cooperative procurements that meet the needs of the participants and utilize economies of scale. When applicable, conduct multi-department cost analysis and make the appropriate recommendations.
Provide guidance and assist departments with developing specifications, scope of services and other essential components of sourcing method.
Review requisitions for completeness, accuracy, cost effectiveness, and adherence to County policies and procedures. Maintain and update assigned purchase orders as requested and participate in annual year-end closeout process.
Act as the contract administrator for assigned countywide programs/contracts. Manage programs in partnership with vendors. Develop and provide associated training to staff as requested by departments. Assist departments in resolving business disputes. Run reports, manage usage, and audit records as appropriate.
Maintain project files for projects that are assigned including the ongoing acquisition of required documentation (insurance certificates, W9 forms, etc.) and completion of suspension/debarment searches, when necessary, prior to awarding a contract to a potential vendor.
Conduct contract negotiations, improved prices, and terms and conditions with vendors, as appropriate. Prepare detailed contract documents, amendments, and notices to vendors for assigned contracts/categories.
Assist assigned departments with contract compliance and monitoring of vendor performance. Investigate and resolve complaints and report to Purchasing Supervisor when appropriate.
Assist with testing of the purchasing/contracts modules of the ERP software (Tyler Munis),e-procurement software, and other software utilized regarding enhancements and upgrades.
Provide input in the development, implementation and revision of internal processes, and administrative procedures related to procurement and submit to the Purchasing Supervisor for consideration.
Perform detailed inspection, reading, editing and verifying of documents. Prioritize and analyze data.
Establish and maintain effective working relations with co-workers, departments, vendors and governmental agencies.
Prepare oral and written reports and represent the division at various department, vendor, or professional networking meetings, as required.
Assist the other Buyer as a backup.
May take project assignments and/or direction from either the Senior Buyer, Purchasing Supervisor or Purchasing Manager.
Demonstrate a commitment to county safety and risk management efforts.
Contribute to the overall success of Purchasing Division by performing all other duties and responsibilities as assigned.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Associate's degree in business, public administration, business law, finance, purchasing, or a closely related field or formal preparation equivalent to a two-year program and two to three years of relevant prior experience; or an equivalent combination of education and experience. Experience with public sector purchasing desired.
Essential Knowledge and Abilities
Work independently in the absence of supervision.
Ability to coordinate and prioritize multiple activities.
Knowledge of market research methods and available tools.
Knowledge of the principles and practices involved in government purchasing, contract management, and the environment in which it functions.
Knowledge of contracts, contract law, and contract supply management.
Ability to calculate figures and amounts such as discounts, interest, proportions and percentages as well as the ability to apply basic algebra and geometry concepts to calculate area, circumference, volume and/or land measure.
Ability to locate and interpret internal and external policies and procedures.
Ability to communicate and implement internally and externally focused policies and procedures within the government environment.
Ability to analyze data, make the appropriate recommendations, and resolve problems.
Ability to devise, test and compute mathematical formulas for the evaluation of bids and proposals.
Ability to plan, organize and effectively present ideas, concepts and recommendations, in both oral and written formats.
Ability to utilize spreadsheets, word processing and automated procurement applications.
Certificates, Licenses, Registrations and Other Special Requirements
Valid driver's license.
Proof of minimum auto liability insurance coverage.
Certified Public Procurement Officer (CPPO); Certified Professional Public Buyer (CPPB); or NIGP Certified Procurement Professional (NIGP-CPP) preferred.
Interactions & Communication
Provides specialized information and/or recommendations to others regarding an area of expertise. Strong written, verbal, and interpersonal skills are required.
Decision Making
This position has authority to make decisions that are consistent with policies and procedures; supervision and managerial direction is available as requested. These decisions directly impact performance in the job and/or the work unit within the department and information is provided with additional research and observations which contributes to the decision making process.
Thinking & Problem Solving
In relation to established procedures, protocols and policies of the County, challenges and problems occurring in this position must be addressed within broader, department-wide procedures and practices. Strong analytical skills are required.
Tools & Equipment Used
Telephone Calculator
Personal Computer Printer/Copier/Scanner
Software Packages Used
Tyler Enterprise ERP (Munis) Software Microsoft Office 365
ReadySign Online Marketplace
Euna Procurement e-sourcing Microsoft Teams
Adobe Acrobat Pro DC
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
This position is eligible for a scheduled Remote Work option in accordance with County policy, allowing up to 50% remote work upon meeting stipulated performance criteria and receiving formal approval from the Department Head.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
Selection Process
TO INCLUDE:
Formal Walworth County Electronic Application
Education & Experience Review
Verification of Driver's License
Oral Department Interview
Reference Check
Background Check
Post Offer Physical Exam
Drug Screen
Other job related tests may be required.
WALWORTH COUNTY EMPLOYEE BENEFIT SUMMARY
I - Salaried Exempt Employees
BARGAINING UNIT: Salaried Exempt Employees
DATE: January 1, 2019
EMPLOYMENT STATUS: All employees of Walworth County are at-will employees.
BASIS OF PAYMENT: Salaried, FLSA Exempt. You are not eligible for overtime or compensatory time. You are required to account for all time absent from your regular work schedule.
SCHEDULED TIME OFF: Accrued based on salary each pay period. All accrued scheduled time off hours are available for use, subject to approval of your supervisor. You accrue scheduled time off (pro-rated for part-time) equivalent to the following:
15 days per year after 1 year of Walworth County Service
20 days per year after 5 years of Walworth County Service
25 days per year after 15 years of Walworth County Service
*may be considered for additional Scheduled Time Off (STO) based on continuous related experience per Ord. Sec. 15-515 (e)
PERSONAL TIME OFF: Employees will receive 64 hours of personal time off as a lump sum at the beginning of each year (pro-rated for part-time and newly-hired employees). At the end of each calendar year, an employee may request to move remaining personal time off hours to the extended sick leave bank. If no request is made, any remaining hours shall be paid out on the employee's last pay date of the calendar year.
EXTENDED SICK LEAVE BANK: Used for time off of work for more serious health conditions that require three or more consecutive days off or when on an approved leave of absence.
HOLIDAYS: Ten paid holidays each year. As a part-time employee, you receive pro-rated holiday pay based on your positions budgeted FTE.
INSURANCE: Employees hired into a .75 FTE or higher position are eligible for Health, Dental, Life, Vision Short-Term Disability and Long-Term Disability insurance benefits on the first of the month following 30 days of service provided you complete enrollment forms within 30 days of hire. Employees hired into a .50 FTE or higher position are eligible for all benefits listed below except Health insurance. Employees hired into a .49 FTE or less position are eligible to participate in Short-Term Disability only.
Health Insurance: You can choose Tier 1 or Tier 2. Tier 1 is a standard co-pay plan. Tier 2 is a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA). The County will contribute an amount approved by the County Board, payable as a lump sum to your HSA for Tier 2. You may also elect to contribute to your HSA up to the IRS maximum. You may elect either family or single coverage. The monthly premium will be split between the County and the employee.
Dental Insurance: You may elect either family or single coverage. The county shall pay 100% (single or family) of the premium for a full-time and 50% (single or family) of the premium for a part-time employee enrolled in dental insurance.
Life Insurance: The County provides you with term life insurance in an amount equal to $50,000. You have the option of purchasing additional coverage for yourself, spouse, and/or dependent children.
Short-Term Disability Insurance: The County provides you with Short-Term Disability Insurance with premiums paid by the employer.
LTD Insurance: The County provides you with Long-Term Disability Insurance. The monthly premium is 0.83% of your insured monthly wages. The County shall pay 67% of the premium & the employee shall pay 33% of the premium.
Vison Insurance: You may elect to participate in Vision insurance. The employee electing coverage shall pay 100% (single or family) of the premium for vision insurance.
WISCONSIN RETIREMENT: You are covered under the Wisconsin Retirement System if you are expected to work a minimum of 1200 hours per year for a period of one year or more. The WRS provides you with separation, disability or retirement benefits upon termination. The payment is split between the county and employee, as prescribed by state law. Employees expected to work less than 1200 hours per year will not receive this benefit.
EDUCATIONAL ASSISTANCE: After completing 6 months of employment, you are eligible to participate in the Educational Assistance Program and receive partial reimbursement for tuition upon completion of approved courses.
TAX-SHELTERED BENEFITS: You may elect to participate in the following tax-sheltered benefits:
Deferred Compensation (S457 plan)
Medical Spending Account (S125 plan)
Dependent Care Plan (S125 plan)
Health Savings Account (S223 plan)
WORKERS COMPENSATION: You are covered by Workers Compensation for any illness or injury arising out of your employment. Medical expenses and compensation for lost time are paid from the workers' compensation plan. In addition, the County will supplement the workers' compensation lost-time payment for up to 1 year, making you whole on a "net-check" basis.
DIRECT DEPOSIT: You are required to participate in direct deposit of your paycheck to a banking institution of your choice.
EMPLOYEE ASSISTANCE PROGRAM: You and your family are encouraged to use the Employee Assistance Program for help in addressing confidential family and financial matters. EAP services are provided through Curalinc. Please call 888-881-5462 for help.
BEREAVEMENT LEAVE: You will receive pay for up to 3 days for the purpose of bereavement over the death of your spouse, child, step-child, parent, step-parent, brother, sister, grandparent, grandchild, mother-in-law, father-in-law, or other member of the immediate household (excluding renters).
You will receive up to 1 day of pay for the death of your brother-in-law, sister-in-law, son-in-law, daughter-in-law, aunt, uncle, niece or nephew.
JURY DUTY: Your regular wages will be made-whole for any time you are required to serve on jury duty.
MILITARY LEAVE: Your regular wages will be made-whole for up to two weeks for you to meet your annual two-week reserve duty obligation. Extended military leaves are provided in accordance with state and federal laws.
LEAVE OF ABSENCE: You are required to request a leave of absence in writing and a minimum of 15 calendar days prior to your expected absence. All leaves are subject to approval of the Human Resources Department and are at the discretion of the County's representative, except as otherwise required by law. Under emergency situations, the leave papers must be submitted within 5 days after the absence begins. Periods of absence less than 5 days may be approved by your department head.
Note: This Summary provides only a brief outline of your benefits. All benefit terms and conditions are subject to the specific provisions of plan documents, policies, and/or legal rules and regulations. These benefits are subject to change from time to time by action of the County Board and/or Human Resources Committee.
01
Do you have a valid driver's license?
Yes
No
02
Please indicate below your highest level of education completed.
No High School Diploma/GED
High School Diploma/GED
Some College/Tech School
Associate's Degree
Bachelor's Degree
Master's Degree
Doctoral Degree
03
Please indicate what area your degree, if any, is in.
04
Briefly detail your relevant experience including number of years.
Required Question
Employer
Walworth County
Address
P.O. Box 1001 100 W. Walworth Street Elkhorn, Wisconsin, 53121
Phone
262-741-7950
Website
http://www.co.walworth.wi.us
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