Executive Assistant

Alluvionic • Melbourne, FL • 12h ago

The Power Behind Precision and Progress. The Backbone of Executive Excellence.

Job Summary:

Alluvionic is seeking a highly organized and proactive Executive Assistant to provide executive-level support to the CEO and leadership team. The ideal candidate will thrive in a fast-paced environment, handling complex schedules, coordinating high-level meetings, and ensuring seamless communication across the organization. This role requires discretion, professionalism, and the ability to anticipate needs before they arise.

Must be US Citizen

Clearance Required: Must be Willing to Obtain

Location: Melbourne, FL

Responsibilities:

Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements for the CEO and executive team.

Prepare, review, and edit correspondence, reports, and presentations with accuracy and attention to detail.

Act as the primary point of contact for internal and external stakeholders on behalf of the CEO.

Coordinate logistics for board meetings, leadership meetings, and company-wide events.

Handle confidential and sensitive information with the utmost professionalism and discretion.

Support personal scheduling and administrative tasks for the CEO as needed.

Track, manage, and follow up on action items to ensure deadlines are met.

Assist with expense reporting, invoices, and budget tracking; ensure compliance with policies and procedures.

Identify opportunities to improve administrative processes and proactively solve problems to increase efficiency.

Responsibilities:

High school diploma required; Bachelor's degree in Business Administration or related field preferred.

4+ years of experience as an Executive Assistant, Senior Administrative Assistant, or in a similar administrative support role.

Proven experience supporting C-level executives strongly preferred.

Experience with DCAA-compliant expense reports, a plus.

Familiarity with government contracting environment, a plus.

Exceptional organizational and time-management skills with the ability to prioritize effectively.

Strong verbal and written communication skills.

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with learning new software.

High level of integrity, discretion, and professionalism.

Benefits:

Generous paid time off, with additional days earned at your ten-year anniversary

Paid holidays per our company handbook

Health insurance through Cigna Healthcare, with employer contributions toward employee and dependent premiums

Health Savings Account through Optum Bank

Vision and dental insurance through Mutual of Omaha

Long-term and short-term disability insurance, fully paid by the company

Employer-paid AD&D and life insurance, with options to purchase additional coverage

Retirement plan with company match on employee contributions

Annual incentive pay opportunities

Tuition reimbursement (after six months of employment)

Employee referral bonus per our company handbook

Employee Assistance Program (EAP)

Professional organization membership (after six months of employment)

Paid professional certification (after six months of employment)

Workers' compensation, fully paid by the company

Employer-paid IDShield® membership

On-site notary services for headquarters employees

Company-wide celebrations and events

Note: Benefits may vary based on role and level. Full details will be shared during the interview process.

Who We are:

Alluvionic is a woman-owned, 8(a) certified solutions provider of project management and process improvement services. We offer a wide range of products and services including extensive enterprise Process Improvement, CMMI (Capability Maturity Model Integration), CMMC (Cybersecurity Maturity Model Certification), PMO (Project Management Office), and ERP (Enterprise Resource Planning) implementations for clients in various industries, providing Project Assurance® for every project.

We pride ourselves in being a Registered Provider Organization (RPO) with the CMMC Accreditation Body.

What it's like to work at Alluvionic:

Working at Alluvionic means being surrounded by helpful and brilliant people who want to support your career growth. We are a company that puts people first and will help you get where you want to go. When we make mistakes, we own them, fix them, and improve our processes so we do better next time. We work hard and never forget to have fun, especially at happy hour.

We live by our company values of Family, Integrity, Professionalism, Innovation, Forward-Progress, Organization, and Communication. We invite you to apply if you share values even if your career path has been nontraditional.

Alluvionic is an authorized DoD SkillBridge Partner Organization. The DoD SkillBridge program is an opportunity for servicemen & servicewomen to complete an internship during the last 180 days of service to gain valuable civilian career experience

Similar Jobs

?Project Manager / Principal Project Manager

Northrop Grumman • Cape Canaveral, FL • 1h ago

Management & Administrative

RELOCATION ASSISTANCE: Relocation assistance may be available CLEARANCE TYPE: Secret TRAVEL: Yes, 25% of the Time Description At Northrop Grumman, our employees have incredible opportunities to work on revolutionary syst...

1h ago

Go to Apply

(USA) Area Manager - Floor (Grocery)

Walmart • Cocoa, FL • 1h ago

Retail & Hospitality

Position Summary... What you'll do... Communicate with or to individuals or groups verbally andor in writing eg customers suppliers associates Implement the business plan for area of responsibility by communicating goals...

1h ago

Go to Apply

Wireless Sales Manager - W0174

OSL Retail Services • Cocoa, FL • 12h ago

Management & Administrative

Overview Ready to take your sales career to the next level? As a Wireless Sales Manager you'll play a vital role in advancing sales objectives, developing a skilled team of Mobile Experts, and ensuring that customers rec...

12h ago

Go to Apply

INTERNATIONAL RELATIONS OFFICER

U.S. Air Force - Agency Wide • Patrick A F B, FL • 13h ago

Management & Administrative

Summary Click on "Learn more about this agency" button below for IMPORTANT additional information. The primary purpose of this position is to serve as Chief, International Affairs Division, responsible for obtaining new...

13h ago

Go to Apply

Classified Cybersecurity Analyst 2/3 - Secret

Northrop Grumman • Melbourne, FL • 1d ago

IT & Engineering

RELOCATION ASSISTANCE: Relocation assistance may be available CLEARANCE TYPE: Secret TRAVEL: Yes, 10% of the Time Description At Northrop Grumman, our employees have incredible opportunities to work on revolutionary syst...

1d ago

Go to Apply

Classified Cybersecurity Analyst - Secret

Northrop Grumman • Melbourne, FL • 1d ago

IT & Engineering

1d ago

Go to Apply

Information Systems Security Analyst (ACL)

V2X • Melbourne, FL • 1d ago

IT & Engineering

Overview We are seeking an Information Systems Security Analyst (ACL) to support cybersecurity operations at Ascension Auxiliary Air Field (AAAF). This position is fully on-site due to the classified nature of the system...

1d ago

Go to Apply

Engineering Technician I-V - NSCWPD Code 316

KMS Solutions, LLC • Melbourne, FL • 1d ago

IT & Engineering

Engineering Technician I - V - NSCWPD Code 316 Salary Grade/Level/Family/Range Technician I: $17.96/hour Technician II: $20.17/hour Technician III: $22.56/hour Technician IV: $27.95/hour Technician V: $34.19/hour Up to a...

1d ago

Go to Apply

2026 Associate Electronics Engineer/Electronics Engineer

Northrop Grumman • Melbourne, FL • 1d ago

IT & Engineering

1d ago

Go to Apply

Sales Associate - Optical

Eyeglass World • Merritt Island, FL • 1d ago

Sales & Marketing

Eyeglass World is part of National Vision, one of the largest optical retailers in the United States. Eyeglass World has over 100 locations across the United States and offers eye exams, contact lenses, eyeglasses, sungl...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.