Adult Opportunity Center - Office Assistant

Southern State Community College • Hillsboro, OH • 10h ago

Southern State is committed to its mission to provide accessible, affordable and high quality education to people in southern Ohio. The college values honesty and integrity in all endeavors, tolerance for different ideas, respect for all individuals and excellence and creativity in the pursuit of knowledge. Department: Adult Opportunity Center Position: Office Assistant Reports to: Director of the Adult Opportunity Center Hours: Part time Program Summary: The Adult Education program offers ABE, ASE, and HSE classes, levels 1-6. The program works with several partners to offer basic literacy, GEDTM" preparation, workforce training and job opportunities, college readiness, and post-secondary options. Position Summary: The Office Assistant will be responsible for meeting student and staff needs and maintaining a warm and welcoming environment. Essential Duties and Responsibilities:

Complete all required SSCC and Aspire professional development trainings in a timely manner

Maintain confidentiality by taking extra security precautions with PII while following FERPA regulations

Provide assistance to students and staff as needed

Facilitate communication among students, instructors, and the director

Refer participants to appropriate social service agencies as need is identified

Prepare and maintain program records and files

Assist in creating and/or updating forms, reports and policies

Maintain electronic files, class schedules, and staff manuals

Answer phone calls and emails

Inventory supplies and create needs lists

Distribute practice test vouchers to students and prepare assessment materials

Complete training for orientation of new students

Prepare for and participate in Staff Enrichment Meetings

Attend recruitment events

Participate in continuous improvement activities

Assist with and participate in the annual Recognition Ceremony

Promote both the Aspire Program and Southern State Community College within the community

Assist with other duties as assigned by the Director

Qualifications:

Associate's Degree in Education or Business or acceptable level of office work experience

Ability to prioritize tasks

Excellent computer skills, including Microsoft Office software

Excellent oral and written communication skills

Strong proofreading skills

Proficient using general office equipment

Outstanding organizational and clerical skills

Attention to detail

Good interpersonal skills

Pleasant personality and willingness to help

Scope of Supervision: None Confidential Data: Student and other information covered by FERPA guidelines and agreed to in the College's FERPA Confidentiality Agreement; and all other non-public sensitive records. Equipment Operated: Computer; printer; scanner; copier; calculator; telephone; and other standard office equipment. Working Conditions: Average general classroom office working conditions Usual Physical Demands: The following physical demands are typically used to perform this job's essential duties and responsibilities. They are not qualification standards, rather they may be used to help the College, employee, or applicant identify where and how reasonable accommodations may be made when an otherwise qualified person is unable to perform the job's essential duties due to an ADA disability. While performing the duties of this job, the employee often sits for extended periods of time and occasionally stands or walks. The employee regularly exhibits manual dexterity when work

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