13345 - Project Manager & Senior Executive Assistant (General Counsel)

Kelly Services • Troy, MI • 5h ago

Together we change lives.

Kelly is a team of experts driven by our belief that the impact of the right person in the right job is limitless.

No matter where you are in your career journey you can apply your knowledge and passion to move people, organizations, and communities forward. You'll have opportunities to grow your expertise and capabilities, both professionally and personally. As a team, we celebrate inclusion, caring, and collaboration. As a company we value your contribution, we work with integrity, and we always put people first - so your impact really will change lives.

Our Project Manager & Senior Executive Assistant will serve as an individual contributor supporting the EVP, General Counsel & Secretary and Board of Directors at Kelly Services.

This hybrid role blends project management with executive administrative support, working closely with the board of directors, C-suite leadership and cross-functional teams. The position requires a high level of discretion, strong organizational skills, and the ability to manage multiple priorities in a dynamic, executive-facing environment.

Responsibilities:

Project Management:

Lead various project and program activities, ensuring timely execution and alignment with organizational goals

Assist in the (re)design and optimization of processes using data and insights to diagnose areas for improvement and to develop standard methodologies to drive efficiency

Executive Support: Responsible for a range of complex administrative duties:

Manage complex calendar for EVP, GC; coordinate meetings and resolve scheduling conflicts

Organize meetings and events, with associated travel as needed

Prepare and compile meeting agendas, notes / summaries, and itineraries

Develop reports, documents, and presentations for multiple audiences

Prioritize emails and departmental tasks

Draft, edit, and proofread correspondence, reports, presentations, and other documents

Coordinate travel arrangements and process expense reports for board members and senior executives

Board and Committee Meeting Management:

Coordinate the full cycle of board and committee meetings, including scheduling, preparing, and distributing meeting materials and presentations

Manage communication with board members, including sending timely reminders and tracking responses

Organize and manage logistics for in-person and virtual meetings, including setting up rooms and technology, and arranging catering, travel and group meals

Board Relations and Support :

Serve as the primary point of contact for board members, handling inquiries and requests with professionalism and discretion

Assist with the onboarding and training of new board members

Maintain and update the board portal and relevant documents, such as bylaws and governing policies

Assist in planning and coordinating special events, retreats, and off-site activities for the board

Maintain an organized and up-to-date filing system for official board records and confidential information

Act as a liaison between the board's office and other departments to ensure smooth communication and efficient processes

Essential Skills, Knowledge, and Experiences:

5+ years of operations, program and project management, and administrative expertise

Critical thinking, effective listening, and strong decision-making skills to develop sound solutions / recommendations

Agile learner and innovative problem solver, with a focus on delivering results and improving processes

Capability to work autonomously within procedures and practices, with ability to build relationships to achieve collective outcomes as needed

Exceptional organizational, prioritization, and planning skills, with effective time management to support multiple projects and executive leaders simultaneously

Excellent communication skills, both verbally and written, with ability to deliver effective messaging to various audiences including executive leaders

Proven ability to exercise discretion and maintain high degree of confidentiality with sensitive matters

Technical ability and curiosity to learn new and existing Kelly technologies and systems

Position is hybrid - onsite at Kelly HQ in Troy, MI.

Total compensation package and benefits commensurate with the position. Our range of Benefits for full-time employees can be explored at: Kelly Services | People (benefitsatkelly.com) (https://rs.benefitsatkelly.com/)

Kelly is an equal opportunity employer committed to employing a diverse, equitable and inclusive workforce, including, but not limited to, race, gender, individuals with disabilities, protected veterans, sexual orientation, and gender identity. Equal Employment Opportunity is The Law.

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