Details
Open Date 09/19/2025
Requisition Number PRN43135B
Job Title Coordinator, Administrative Program
Working Title Program & Marketing Coordinator
Career Progression Track D
Track Level
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Variable
Work Schedule Summary
Monday - Friday 8AM to 5PM (weekend work may be required due to even
VP Area President
Department 02341 - Community & Cultural Engagemen
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $55,000
Close Date 10/31/2025
Priority Review Date (Note - Posting may close at any time)
Job Summary
The Program & Marketing Coordinator for the Center for Community and Cultural Engagement ( CCE ) is responsible for the strategic development, implementation, and evaluation of programs that promote cultural awareness, community partnerships, and student engagement. This role provides leadership in coordinating culturally relevant events, supporting student-led initiatives, and fostering collaboration across campus and with local communities. The Program Manager also oversees marketing, web presence, and administrative functions related to programming. The ideal candidate brings strong project management skills, a deep commitment to diversity and inclusion, and the ability to connect meaningfully with students, faculty, and community stakeholders.
Responsibilities
Program Development & Implementation
Design, plan, and execute culturally enriching programs, workshops, and events that foster community engagement and student development.
Develop initiatives aligned with the Center's mission to support diverse cultural communities and inclusive practices.
Ensure all CCE programming aligns with strategic goals and learning outcomes, including Strategy 2030.
Coordinate Creating Change meetings, team-building activities, and relationship management with participating units.
Plan and host the final Creating Change event, including program design and evaluation. Student Engagement & Support
Mentor and support student staff from diverse backgrounds, particularly those in leadership or internship roles at the Center.
Coordinate CCE's involvement with internship and student leadership programs focused on civic engagement, community, and equity.
Event Coordination
Lead the planning and execution of major cultural and community events, such as heritage month celebrations, speaker series, and art showcases.
Manage event logistics including space reservations, catering, contracts, communications, and accessibility.
Oversee internal documentation for events: planning checklists, run-of-show documents, post-event evaluations, attendance tracking, and archival.
Maintain a well-organized archive of event records to support institutional memory and program continuity. Assessment & Reporting
Support the Associate Director in managing assessment platforms and distributing evaluations.
Collect, analyze, and report on participation and learning outcomes to inform strategic planning and continuous program improvement. Marketing, Communications & Web Design
Develop and manage marketing strategies for CCE , including branding, promotional campaigns, and digital outreach.
Create digital and print materials such as flyers, newsletters, social media content, and promotional graphics.
Design, update, and maintain the Center's website to ensure timely, accessible, and engaging content.
Collaborate with university marketing and IT teams to align content and design with institutional standards. Administrative & Budget Oversight
Manage programming budgets, track expenditures, and ensure compliance with university financial procedures.
Assist in writing grant proposals and managing awarded funds for community and cultural initiatives.
Support documentation and file management across all platforms (UBox, Asana, Teams, etc.). Collaboration Across Campus
Partner with academic departments, student affairs, and identity-based centers to develop and co-sponsor programming.
Serve on campus-wide committees or task forces related to cultural engagement, inclusion, and student life. Volunteer and Staff Supervision
Recruit, train, and supervise student employees, interns, and volunteers supporting Center initiatives.
Provide professional development opportunities, mentorship, and performance evaluations for student team members. Strategic Planning
Participate in long-term planning and strategy development for the Center.
Ensure programs and initiatives align with institutional strategic priorities, including Strategy 2030.
Minimum Qualifications
Bachelor's degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience
Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Preferred Qualifications & Work Style
The ideal candidate for the Program & Marketing Coordinator role will demonstrate the following preferences and strengths:
Education - Bachelor's degree in Communications, Marketing, Education, Higher Education, or a related field preferred. Equivalent professional experience in program coordination, student engagement, or marketing may also be considered.
Experience in Higher Education - Familiarity with university systems, student programming, and campus marketing strategies; ability to navigate higher ed structures and policies to support effective program delivery.
Collaborative Approach - Enjoys working in a team-oriented environment and values input from colleagues, students, and community partners to strengthen programs and initiatives.
Creative Mindset - Brings innovative ideas to develop engaging marketing materials, social media campaigns, and event strategies that reflect and elevate the Center's mission.
Strong Communication Skills - Comfortable engaging with diverse audiences through outreach events, presentations, and digital platforms; values clear, timely communication to align priorities.
Organizational Excellence - Skilled at managing timelines, using shared planning tools, and coordinating multiple projects to ensure smooth program execution.
Cultural Responsiveness - Committed to inclusivity, cultural care, and respect, centering underrepresented communities in both programming and marketing efforts.
Commitment to Growth - Values opportunities for professional development and feedback to continually strengthen program coordination, digital marketing, and student engagement.
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
