Commercial Property Administrator

Robert Half • La Jolla, CA • 3w ago

Description

Are you an organized and detail-oriented professional with experience in property management? Our client is looking for a Commercial Property Administrator to oversee administrative operations for their portfolio of commercial properties. This role plays a critical part in ensuring smooth day-to-day processes, maintaining tenant relationships, and assisting the property management team in achieving operational excellence.

Key Responsibilities:

Tenant Relations: Serve as the main point of contact for commercial tenants, addressing inquiries, coordinating maintenance requests, and handling customer service needs professionally.

Lease Administration: Assist in maintaining lease documentation, tracking lease deadlines, and ensuring compliance with lease agreements.

Billing and Payments: Responsible for generating tenant invoices, tracking rent payments, and processing accounts payable.

Vendor Coordination: Support property operations by managing vendor contracts, scheduling services, and ensuring efficient communication between contractors and tenants.

Administrative Support: Organize documents, maintain databases, and provide general administrative support to the property management team.

Reporting: Prepare monthly and quarterly financial reports, property performance updates, and expense tracking for management.

Event Coordination: Assist with planning tenant appreciation events, open houses, or facility inspections.

Compliance: Ensure compliance with local regulations and company policies related to property management operations.

Requirements

Experience: 2-4 years in commercial property management or administrative roles; experience in a similar role is strongly preferred.

Education: High school diploma required; associate's or bachelor's degree in business, property management, or a related field is preferred.

Technical Skills: Proficiency in property management software (e.g., Yardi, MRI) and Microsoft Office Suite (Excel, Word, Outlook).

Attention to Detail: Exceptional organizational skills with strong attention to detail and accuracy in reporting and documentation.

Communication: Excellent verbal and written communication skills with a customer-service-oriented approach.

Problem-Solving: Strong ability to troubleshoot issues and provide timely resolutions.

Interpersonal Skills: Ability to build strong relationships with tenants, vendors, and team members.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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