Summary The Administrative Officer applies analytical and evaluative methods and techniques to improve the efficiency and effectiveness of program operations of the organization in addition to substantive program administration functions such as those concerning internal personnel/human resources (HR) and space and equipment. Responsibilities Explains administrative requirements, secures clarifying information, resolves inconsistencies and maintains liaison with management/staff/operating supervisors. Written and oral communications sufficient to prepare and present findings and recommend and/or carry out specific actions regarding problems and issues. Uses problem-solving methods and techniques to collect, sort, and analyze information, evaluate relevance and adequacy of facts, and develop recommended courses of action involving management processes. Develops both long and short-range operating plans for a widely geographically dispersed system of caches of pharmaceuticals and medical supplies reserved for the treatment of casualties from mass casualty events. Completes projects, evaluations, reports, or recommendations are reviewed by the supervisor for compatibility with organizational goals, guidelines, and effectiveness in achieving intended objectives. Plans and organizes studies, estimates costs, coordinates with staff and line management personnel, and conducts all phases of projects. Prepares procurement requests, evaluates proposals for work, acts as a COR for procurements, and/or maintains procurement and contracting records. Monitors available resources and makes recommendations to management regarding need for, distribution, and/or redistribution of resources. Exercises administrative budget controls through review and approval of the obligation and expenditure of funds for management and administrative purposes, including personnel salaries and expenses. Work Schedule: 6:30 a.m. to 3:00 p.m. Compressed/Flexible: Not available Telework: Not available Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD010130 Relocation/Recruitment Incentives: Not authorized Permanent Change of Station (PCS): Not authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary/trial period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/22/2025. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Preferred experience: Deploying/traveling with mobile pharmacy units to support travel arrangements and other administration needs to team. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Skilled in adapting analytical techniques and evaluation criteria to improve program effectiveness. Plans, schedules and conducts projects to improve the effectiveness and efficiency of work operations in a program or support setting. Obtains, controls financial resources and support functions such as supply, budget, procurement operations, with pertinent laws, regulations, policies to support management and services to organizations. Works with budget processes, procedures and requirements to estimate, justify and monitor budgets and advise management. You will be rated on the following Competencies for this position: Administration and Management - Knowledge of planning, coordination, and execution of business functions, resource allocation, and production. Decision Making - Specifies goals and obstacles to achieving those goals, generates alternatives, considers risks, and evaluates and chooses the best alternative in order to make a determination, draw conclusions or solve a problem. Budget Administration - Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
