Administrative Program Specialist A (WAE)
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Administrative Program Specialist A (WAE)
Salary
$3,127.00 - $6,136.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
OS/PAW/212925
Department
LDH-Office of Secretary
Opening Date
09/16/2025
Closing Date
9/23/2025 11:59 PM Central
Description
Benefits
Questions
About this Job
The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.
Learn more about Louisiana Department of Health (https://ldh.la.gov/)
The Louisiana Department of Health is looking for a detail-driven professional to lead and coordinate our Human Resources Records Management program. As a trusted expert in this vital role, you'll oversee the organization, retention, and compliance of essential employee and HR records across the agency. You'll work independently, partner with key stakeholders, and ensure LDH remains aligned with state, federal, and Civil Service regulations. If you have a passion for precision, policy, and public service, this is your opportunity to make a meaningful impact. Apply today!
An ideal candidate should possess the following competencies:
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Driving Results:The ability to identify important goals and work to achieve them.
Thinking Critically:The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
Developing Plans:The ability to prioritize tasks and competing demands to create accurate plans.
Managing Time:The ability to control your time to increase effectiveness, efficiency, or productivity.
Minimum Qualifications
Three years of experience in administrative services; OR
Six years of full-time work experience in any field; OR
A bachelor's degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168090) .
Job Duties and Other Information
Job Duties:
Ensures the section's adherence to the approved Records Retention Schedule and coordinates with Legal, and the Secretary of State's Office if needed, on any proposed revisions.
Oversees and securely maintains a large file system, including creating folders for new records, and filing official records timely.
Responds to subpoenas for personnel records by reproducing pertinent records, preparing transmittal correspondence, and ensuring timely delivery to requesting party.
Verifies employment information and work history data on LDH employees as requested by other employers, financial institutions, and local, state and federal agencies by accessing employee records, completing necessary forms/paperwork, and forwarding to appropriate entity.
Position-Specific Details:
Location: Office of Secretary / Human Resources / East Baton Rouge Parish
Appointment Type: WAE appointment;Please note When Actually Employed (WAE) appointments are temporary and may last up to a year. Employees canonlywork a total of 1,245 hours within a 12-month period.
Cost Center: 3071030800
Position Number(s): 50687804
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information:
Patricia Walker
Patricia.Walker.DCFS@la.gov
LA Department of Health (LDH)
Division of Human Resources
PO Box 4818
Baton Rouge, LA 70821
225-342-6477
This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.
LDH supports Louisiana's commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Do you have experience administering a records management program?
Yes
No
02
To ensure compliance with LDH Nepotism Policy#41, if you have any immediate family members that are currently employed by LDH, please list the name and relationship. Please @type "N/A" if no immediate family members are employed by LDH.
03
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and approximately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
04
CE: Explain your rating by providing specific and relevant examples in the box below.
05
MT: Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity.
1= I have no experience and/or am uncomfortable managing time.
2= I have limited experience or require assistance to manage time
3= I can manage time
4= I can manage time and help others improve their ability to manage time
06
MT: Explain your rating by providing specific and relevant examples in the box below.
07
TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
1= I have no experience and/or am uncomfortable thinking critically
2= I have limited experience or require assistance to think critically
3= I can think critically
4= I can think critically and help others improve their ability to think critically
08
TCr: Explain your rating by providing specific and relevant examples in the box below.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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