Administrative Coordinator
POSITION DETAILS
York College, founded in 1966, is a center of academic excellence in the heart of Jamaica, Queens. One of the eleven senior colleges in The City University of New York, the College's mission is to enrich students' lives by fostering an environment where they'll grow into passionate and engaged learners.
York's academic programs are housed in three schools: The School of Arts & Sciences, The School of Business and Information Systems, and The School of Health Sciences and Professional Programs. Over sixty baccalaureate programs from across a variety of disciplines, including accounting, aviation management, business, computer science, journalism, social work, teacher education, a dual BS/MS degree in Occupational Therapy, and one of the top-ranked nursing programs in New York State, provide students with opportunities to study liberal arts, sciences, and professional programs. The College also offers six graduate programs: Aviation Management, Clinical Trials Management, Pharmaceutical Science and Business, Physician Assistant, Social Work and Nursing Education.
Located in Queens, the most ethnically diverse county in New York State, the College enrolls 7,000 students from over 95 nations. Nine out of ten students are members of a racial/ethnic minority group, and more than half of undergraduates are the first in their families to pursue higher education.
The College's 50-acre campus encompasses seven buildings, including science and computer labs, music and television studios, a Performing Arts Center, and a Health and Physical Education Center. The College recently completed seven major construction projects, with more scheduled for the future. In addition, its neighborhood is at the center of a renaissance fueled by economic revitalization.
York College is committed to fostering integrity, diversity, intellectual discovery, and civic engagement to benefit its students, the community, and the world.
Reporting to the Communications & External Relations Director the Administrative Coordinator (Special Projects Coordinator) will be responsible for assisting with Office Management and Representation, Administrative Support, Purchasing and Budget Support, Payroll and Timesheet Management, Data and Record Management, and Reporting and Follow-Up.
Duties and responsibilities include:
-Serve as the primary point of contact answering phones, greeting visitors, and providing a welcoming and professional environment for students, faculty, staff, and external partners.
-Provide administrative support to the Communications team, ensuring seamless operations and effective communication across departments.
-Provide support with communications, marking and media plan and schedule.
-Liaise with various departments to coordinate work orders, facilities requests, and other operational needs.
-Maintain strong relationships with internal and external stakeholders to support Communications & External Relations initiatives.
-Assist the Director in managing purchasing processes, maintaining accurate records of expenditures, and supporting budget-related tasks as needed.
-Track and ensure the timely submission and accuracy of student worker timesheets. Coordinate hiring and payroll functions for student workers and part-time staff.
-Maintain confidential databases, records, and files related to department operations, ensuring accuracy, compliance, and confidentiality.
-Generate regular reports, monitor task completion, and follow up with team members and stakeholders to ensure deadlines and assignments are met.
QUALIFICATIONS
Bachelor's Degree required.
CUNY TITLE OVERVIEW
Supports projects, initiatives, and activities that impact an academic or administrative department.
Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
May supervise office staff and student workers.
Performs related duties as assigned.
Job Title Name: Administrative Coordinator
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
COMPENSATION AND BENEFITS
$52,426 - $56,720 - Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
In order to be considered for this position, applicants must include a cover letter, resume, and contact information for three references (email and telephone). Please upload all materials as ONE DOCUMENT in doc, pdf, or rtf format.
You may only apply online through the CUNY.edu job board.
To apply:
Please go to www.CUNY.jobs.
Filter by Job Location by clicking on York College. The title of this position is Administrative Coordinator, Job ID # 30994. Click on the title to view the entire job announcement.
Click the 'Apply Now' tab and follow the prompts from there, including creating an account or logging into a previously created account.
York College/CUNY is an EEO/AA/IRCA/ADA Employer.
CLOSING DATE
October 16, 2025
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
30994
Location
York College
