Summary This Program Specialist position is located in the Women Veterans Program, a program within the Chief of Staff Service at the VA Manchester, Health Care System, New Hampshire location. This position is a full time 40 per week. Serves as a Program Specialist focusing on administrative and compliance issues in the Women Veterans Program. Assist with all administrative aspects of the Women Veterans Program operations, including data management, performance improvement, and quality assurance. Responsibilities Duties include but are not limited to: Performs administrative tasks at an independent level that is supportive and contributes to the overall functioning of the Women Veterans Program and Women Veteran's Program Manager. Coordinate the large variety of administrative tasks expected of the Women Veterans Program Manager, Breast Health, Maternity and Infertility team, support staff, and Women's Health Providers. Engages collaboratively with Women's Program, Women's Health and other Medical Center staff daily. Provides consultation and guidance on matters that improve effectiveness, efficiency and access for Women Veterans to access all health care services. These matters include but are not limited to assisting staff to review and analyze data and prepare reports and presentations. Utilizes organizational skills and reporting mechanisms to develop effective and reproducible systems to manage items such as Task/Action Items and inventory. Serves as the personnel management expert, performing or overseeing the full range of human resources requirements. Makes recommendations relating to various personnel policy issues and advises the Women Veteran Program Manager of personnel management matters and problems for clinical and administrative staff. Develops the need for and maintains an awareness of available resources, and makes recommendations to management regarding needs, distribution, or redistribution of these resources. Provides support in budget formulation for all fund control points assigned to both the Women Veterans Program and Outreach operations. Assists in the annual budget forecast for submission to Fiscal. Maintains budget control records and assures that funds are used in accordance with the operating budget. Makes individual purchases not exceeding current authorization. Reconciles purchase card charges within the established time limits. Work Schedule: Monday - Friday 7:30am - 4:00pm Compressed/Flexible Work Schedule: Not Authorized Telework: Ad-Hoc only Virtual: This is not a virtual position Position Description/PD#:Program Specialist /PD031930 Relocation or Travel Incentives: Not Authorized Recruitment Incentives: Not Authorized Financial Disclosure Report: Not Required Notifications: This position is not a Bargaining Unit position. Selectee may be required to work at any VA Manchester Healthcare System campuses, as needed. May be required to attend conference at other facilities or other VA sites on occasion. The incumbent may be required to travel to other VA campuses and CBOC's. Selectee may be required to work at any VISN 1 Healthcare System campus, as needed. Current and former Federal employees must submit copies of their most recent SF-50 (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and @type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held. This position is in the Competitive Service. Time-in-Grade Restriction: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. The grade may have been in any occupation but must have been held in the Federal service. Veterans' preference does not apply for other current permanent Federal agency employees Requirements Conditions of Employment Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/18/2025. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. GRADE REQUIREMENTS You may qualify based on you meeting one of the three requirements below GS-09 Specialized Experience: One year of specialized experience (equivalent to the GS-07 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: Engaging collaboratively with Women's Program, Women's Health and other Medical Center staff daily. Providing consultation and guidance on matters that improve effectiveness, efficiency and access for Women Veterans to access all health care services. Utilizing organizational skills and reporting mechanisms to develop effective and reproducible systems to manage items such as Task/Action Items and inventory. Serving as the personnel management expert, performing or overseeing the full range of human resources requirements. Making recommendations relating to various personnel policy issues and advises the Women Veteran Program Manager of personnel management matters and problems for clinical and administrative staff. Providing ongoing guidance and oversight for day-to-day administrative operations of the programs. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Master's or equivalent graduate level education. The degree must be in a field that will equip the applicant with the knowledge, skills, and abilities to perform the duties of the position being filled or 2 full years of progressively higher level graduate education leading to such a degree or a LL.B or J.D., if related to the position that is being filled. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation. OR, Combination: Must have an equivalent combination of successfully completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position. Only education in excess of the first year (18 semester hours) may be used to qualify applicants for the GS-09 level. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. You will be rated on the following Competencies for this position: Administration and Management Analytical Thinking Attention to Detail Budget Administration Customer Service Organizational Awareness Project Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is mostly sedentary. Occasionally, light physical effort may be required, such as that involved with walking, stair climbing, and carrying of light office items. The work is performed in an office setting which requires normal safety precautions typical for offices and meeting rooms. The work area is adequately lighted, heated, and ventilated. The work may require travel For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be well-qualified, applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors if applicable, and must be proficient in most of the requirements of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website which can be found at https://www.opm.gov/. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Financial Disclosure Report: Not required This job opportunity announcement may be used to fill additional vacancies.
