Administrative Assistant
Hybrid
Recruitment # 250910-3591CL-001
Location Newington, CT
Date Opened 9/13/2025 12:00:00 AM
Salary $63,777 - $82,530 annually
Job Type Open to Statewide Employees
Close Date 9/22/2025 11:59:00 PM
Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)
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Introduction
Are you a current State of Connecticut employee looking for the next step in your career?
If so, we encourage you to read the posting below and apply today!
The State of Connecticut, Department of Transportation (CTDOT (https://portal.ct.gov/dot?language=en_US) ) is seeking a self-motivated, collaborative professional for an Administrative Assistant (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=3591CL&R1=undefined&R3=undefined) position in the Bureau of Public Transportation, Office of the Bureau Chief in Newington, CT.
WHAT WE OFFER
Visit our new State Employee Benefits Overview page!
Professional growth and development opportunitie s
A healthy work/life balance (https://www.youtube.com/watch?v=y6n9M1Qd5fo) to all employees
Join an award-winning agency! CTDOT was recently awarded the Employer of the Year award by the Connecticut Society of Civil Engineers ( CSCE (https://sections.asce.org/connecticut/awards) ) and named the Women's Transportation Seminar ( WTS (https://user-qiydjxo.cld.bz/WTS-CT-2023-Year-in-Review-Newsletter/4-5/) ) CT Employer of the Year for 2024!
We also offer the convenience of an on-site, low-cost fitness center, on-site cafeteria, and Electric Vehicle (EV) charging at our Newington, CT, Headquarters facility. All DOT facilities have ample free parking with easy access from major highways or by public transportation.
POSITION HIGHLIGHTS
Full time, 40 hours per week
Monday through Friday
First shift
Located at our headquarters in Newington, CT
Part of the NP-3 (https://portal.ct.gov/-/media/opm/olr/contracts/np-3-contract-with-pay-scales-included.pdf?rev=345668c25f0d4f9b920196f2d8a49315&hash=8DB348F09070F3D67CD3210DB0ACA8FC) (AFSME Union)
This position is eligible to apply for telework after successful completion of the working test period, and thereafter, in accordance with the Telework Policy. The Policy can be foundhere. Employees in their initial working test period must work on site in the office.
THE ROLE The Administrative Assistant to the Bureau of Chief of Public Transportation handles all administrative functions necessary to support the Bureau Chief: scheduling numerous and complex meetings with a wide variety of public officials and other stakeholders; keeping the bureau org chart; managing office correspondence to and from the wide array of stakeholders; developing/maintaining file systems to manage and improve workflow in Bureau's two work locations; developing/managing administrative performance standards and procedures, improved timeliness and responsiveness to customer and public official inquiries, and conformance to departmental administrative policies and procedures; in general, relieve the Bureau Chief of Public Transportation of as much administrative details and duties as possible by answering questions and resolving problems; provide clerical support necessary to coordinate responses to constituents, Administrators, other Bureau Chiefs, FTA, and other federal partners.
ABOUT US
As one of Connecticut's largest State agencies, DOT employs approximately 3,300 individuals statewide in five bureaus. It is the DOT's mission to improve quality of life through transportation. We have a significant transportation infrastructure system that is essential to maintaining mobility for Connecticut residents and businesses and supporting economic and community development while preserving environmental and cultural resources. The Department of Transportation is committed to cultivating a diverse staff that is representative of the communities we serve. Applications from individuals having diverse backgrounds and life experiences are strongly encouraged.
Learn more about our mission, vision, and values by clicking here (https://portal.ct.gov/dot/about-us/mission-vision-pillars-and-values?language=en_US) !
Selection Plan
Check out our Applicant Tips on How to Apply! (https://www.youtube.com/watch?v=Y8sOb10qYXQ) Need more resources? Visit our Applicant Reference Library (https://portal.ct.gov/das/home/services-for-state-employees/statewide-human-resources/applicant-reference-library?language=en_US) for additional support throughout the recruitment process.
BEFORE YOU APPLY:
Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date on the job posting.
Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.
Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.
Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting.
AFTER YOU APPLY:
Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!
Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.
QUESTIONS? WE'RE HERE TO HELP:
Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Jasmyn Raymond at Jasmyn.Raymond (http:) @ct.gov.
Join the State of Connecticut and take your next career step with confidence!
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support for a major program.
EXAMPLES OF DUTIES
Performs the most complex office administrative duties as described in the following areas:
TYPING:
Using computers, tablets, and other electronic equipment, formats and @types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;
Proofreads for content;
Edits using knowledge of grammar, punctuation and spelling.
FILING:
Designs office filing systems;
Organizes and maintains files (including confidential files);
Maintains, updates and reviews references materials and manuals.
CORRESPONDENCE:
Composes complex letters and/or memoranda, etc. (e.g., explaining department practices and/or policies) for own or manager's signature.
REPORT WRITING:
Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports;
Analyzes information and may make recommendations.
INTERPERSONAL:
Acts for manager by interpreting established policies and procedures, etc.;
Troubleshoots by relieving manager of as much administrative detail as possible;
Acts for and regularly makes decisions in manager's absence (within prescribed limits of authority).
PROCESSING:
Screens letters, memos, reports and other materials to determine action required;
May make recommendations to supervisor.
SECRETARY:
Arranges and coordinates meetings (including space and equipment);
Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports);
Writes minutes of meetings, lectures, conferences, etc. from rough draft;
Takes notes and/or meeting minutes;
Prepares expense accounts;
Makes travel arrangements.
OFFICE MANAGEMENT:
Authorizes purchases and payments (within prescribed limits of authority);
Develops input and prepares documentation for office and/or department budget;
Coordinates budget control and monitoring;
Develops office and/or department procedural manuals;
Assists in interviewing and hiring office support staff;
Trains office support staff;
May supervise office support staff.
Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Considerable knowledge of
office administration and management;
department and/or unit policies and procedures;
proper grammar, punctuation and spelling;
business communications;
Knowledge of business math;
Considerable
interpersonal skills;
oral and written communication skills;
Ability to
operate office equipment which includes computers, tablets, and other electronic equipment;
operate office suite software;
take notes (shorthand, speedwriting or other method acceptable to manager).
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Four (4) years of experience above the routine clerk level in office support or secretarial work.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
One (1) year of the General Experience must have been as a Secretary 2 or its equivalent.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
PREFERRED QUALIFICATIONS
Experience working as the lead administrative and support person for executive and/or management level leaders.
Experience in both written and communication skills to support executives.
Experience managing multiple assignments and coordinating busy schedules with attention to detail.
Experience processing and correcting confidential and time-sensitive information for accuracy and completeness while meeting deadlines.
Experience using Microsoft Office suite including outlook, word, excel and share point, etc.
Experience working with Microsoft teams, procurement, including state procurement and travel procedures.
Experience working in a multi-faceted high-volume work environment including collaborating with other administrators, support, and management personnel.
Experience identifying problems, researching solutions, making decisions, and verifying accuracy of decision .
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
Click on a link below to apply for this position:
Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
