Accounts Payable Supervisor

Wilmer Cutler Pickering Hale and Dorr LLP • Miamisburg, OH • 1d ago

Tracking Code
2241-437
Job Description
WilmerHale is a leading, full-service international law firm with 1,000 lawyers located throughout 12 offices in the United States, Europe and Asia. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services; developing diversity among our lawyers and staff and cultivating an environment that promotes an ambitious spirit, collaboration and collegiality by drawing on the extraordinary talents and dynamic experience of our lawyers. Our goal is to reflect the diversity of our clients and the communities in which we practice.
What You Will Be Doing
The Accounts Payable supervisor is responsible for oversight of the AP Team in addition to supporting all functional processes. Ensures compliance with the Firm's payment policy and taxing authorities and recording transactions timely and accurately. Remain vigilant with the rise of payment fraud and suspicious phishing email. Ensure procedures and controls are in place to detect these attempts.
About This Role
Supervises A/P Personnel in the day-to-day operation of the Accounts Payable area. Ensures the timely and accurate processing of all invoices, check requests and employee reimbursements for the AP group.
Delegates, sets objective performance measurements, and delivers performance evaluations for all direct reports.
Assists with the development of training for Staff and conducting on the job training sessions as needed.
Export all approved third-party invoices and employee expenses in Chrome River. Verify totals and promptly correct errors once in 3E (Elite).
Reviews and signs off on daily payments (electronic, manual check, and purchasing cards) for approval appropriateness and compliance with firm payment authorization policy.
Set up vendors and ongoing maintenance of vendor master file.
Assists with annual 1099 processing and filings.
Oversees and approves foreign vendor/currency payments. Reviews daily communication for data exchange with service provider for foreign payments.
Oversees Purchase Card (P-Card) account program. Ensures P-Card transactions are processed and develops communication for card members to ensure compliance. Administers process for transaction feeds.
Oversees Firm wide disbursements/cost recovery process for online legal research and other costs. Supervises validation and research for cost and act accordingly to address and resolve impact and reason for same. Coordinates uploads and monitor daily extent report for trend analysis.
Oversees the processing of journal entries for client costs and working with General Ledger and Billing and Collections on any necessary reclassification of expenses.
Suggests improvements in processes to increase effectiveness and efficiency of Accounts Payable. Assists in selection and plays an integral role, with implementation and roll out of new systems.
Oversees outstanding check list and supervises investigation, liaison between Accounts Payable and GL for unclaimed property.
Troubleshoots systems for data retrieval, data processing and uploads for soft cost and hard costs.
Supervises month-end/year-end close procedures.
Required Skills
Your Qualifications/What You Bring
Strong organization skills including the ability to delegate and prioritize.
Excellent written and verbal communications skills and ability to work cross functionally.
Ability to work in fast paced deadline driven environment.
Ability to instruct, coach and train others.
Proficiency with all Microsoft office products as well as strong aptitude towards systems administration.
Required Experience
Minimum of 5 years of experience in an Accounts Payable or similar role
Elite Accounting System experience preferred
Exp

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