Administrative Assistant

Robert Half • Keansburg, NJ • 3h ago

Description

We are looking for a dedicated Administrative Assistant to join our client. In this role, you will provide exceptional administrative support to both current and prospective residents, ensuring seamless handling of inquiries, applications, and maintenance requests. This is a long-term contract position offering the opportunity to contribute to a thriving real estate development environment while delivering superior customer service.

Key Responsibilities:

Assist the Assistant Property Manager in handling tenant inquiries, complaints, and service requests promptly and professionally.

Maintain accurate records of lease agreements, tenant documentation, and property management files.

Coordinate maintenance requests with service providers and ensure timely resolution of issues.

Track and manage office supplies and property-related inventory.

Prepare reports and spreadsheets pertaining to property expenses, revenue, and lease tracking.

Assist with scheduling appointments, inspections, and meetings for the property management team.

Process invoices, payments, and tenant billing, ensuring timely and accurate transactions.

Conduct research and compile information for future property-related decisions.

Provide administrative support for marketing initiatives and property showings.

Requirements - Proven experience in leasing, property management, or working with apartment communities.

Strong organizational skills and attention to detail in managing files and documentation.

Excellent communication and interpersonal skills to deliver outstanding customer service.

Proficiency in using property management software such as Rent Café.

Ability to work collaboratively with diverse teams and departments.

Knowledge of compliance requirements for annual recertifications and lease renewals.

Commitment to maintaining a detail-oriented appearance and conduct.

Notary Public certification or willingness to obtain one is preferred. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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