Administrative Assistant

Robert Half • Newark, NJ • 3h ago

Description We are looking for a detail-oriented Administrative Assistant to join our team in Newark, New Jersey. In this role, you will play a pivotal part in planning and executing meetings and events at our corporate conference center, ensuring smooth operations and exceptional client satisfaction. This is a long-term contract position, ideal for someone with strong organizational skills and a passion for delivering high-quality service.

Responsibilities:

Coordinate with clients to plan and organize meetings and events, ensuring their goals are achieved while adhering to company standards.

Provide on-site support during events, including setting up audio/visual equipment, arranging rooms, managing catering, and addressing any logistical issues.

Collaborate with internal and external vendors to secure necessary resources, negotiate agreements, and ensure seamless event delivery.

Build and maintain strong relationships with partners and vendors, leveraging effective communication and negotiation skills.

Handle multiple tasks and deadlines efficiently, adapting to shifting priorities while maintaining high standards of professionalism.

Conduct regular inspections of the conference center to ensure facilities are in excellent condition, addressing maintenance needs promptly.

Maintain and update weekly and monthly schedules for meetings and events, providing clear communication to all stakeholders.

Manage inventory for conference center supplies and promotional items, ensuring availability within budget constraints.

Perform various administrative duties to support departmental operations and enhance overall efficiency. Requirements - Proven experience in meeting planning, event coordination, or a similar role.

Strong organizational and time-management skills, with the ability to handle multiple tasks simultaneously.

Excellent interpersonal and communication abilities, both verbal and written.

Proficiency in coordinating virtual meetings and using relevant technology tools.

Ability to remain composed and focused on details in high-pressure situations.

Creative problem-solving skills and the ability to think strategically.

Familiarity with vendor management and contract negotiations.

High attention to detail and a commitment to delivering outstanding client services. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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