Administrative Assistant

Robert Half • Santa Teresa, NM • 4d ago

Description We are looking for a detail-oriented Administrative Assistant to join our team in Santa Teresa, New Mexico. This is a Contract-to-permanent position, offering the opportunity to grow with a dynamic organization. In this role, you will play a vital part in ensuring smooth operations, particularly in the mortgage industry, by managing documentation, coordinating schedules, and handling client communications.

Responsibilities:

Provide administrative support to loan officers, processors, and underwriters to ensure seamless daily operations.

Manage and organize loan files, input data into loan origination systems, and monitor deadlines for application processing.

Schedule appointments and coordinate communications between clients and internal teams.

Maintain compliance with industry regulations and ensure all documentation meets required standards.

Handle inbound and outbound calls, offering excellent customer service to clients and partners.

Draft, edit, and send email correspondence, ensuring clarity and professionalism.

Utilize Microsoft Office Suite tools such as Word, Excel, PowerPoint, and Outlook to perform daily tasks efficiently.

Assist in tracking and maintaining operational records to support departmental goals.

Ensure a positive client experience by demonstrating strong attention to detail and organizational skills. Requirements - Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

Strong organizational and time-management skills to handle multiple tasks effectively.

Knowledge of mortgage terminology and industry regulations is highly preferred.

Excellent verbal and written communication skills for client interactions and email correspondence.

Ability to provide outstanding customer service through phone and email communications.

Experience in data entry with a high level of accuracy and attention to detail.

Capability to schedule and manage appointments efficiently.

Previous experience in an administrative role, particularly in the mortgage industry, is a plus. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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