Work Place Flexibility: Onsite
Legal Entity: Entergy Louisiana, LLC
ADMINISTRATIVE ASSISTANT I-II
A. JOB QUALIFICATIONS
Under Class 3 supervision, with wide latitude for planning and laying out work details, provide support to management and field personnel and be able to do the following and related work in the department to which he/she is assigned:
Ability to operate standard office equipment and be proficient in computer applications required for the position (Examples include but are not limited to: time entry and payroll systems, contact management systems, invoice programs, expense reporting systems, schedule systems)
Adhere to established company and departmental policies.
Perform necessary computer and clerical work to support department to which assigned.
Communicate effectively and maintain professionalism during stressful conditions when dealing with internal and external customers.
Assist with special projects including but not limited to sensitive and confidential data.
Provide support for emergencies, storm work, and outage restorations (including out of town), during scheduled and non/scheduled hours as required.
Be familiar with company's policies, procedures and responsibilities of department to which assigned.
Create and maintain routine records, files, reports, maps, charts, etc.
Be proficient in specialty computer programs related to departmental responsibilities.
10.Attend and take part in monthly safety meetings, health initiatives and be able to administer all approved methods of resuscitation, and be able to render practical first aid.
11.Ability to research data and provide collected information and documentation as necessary
12.Responsible for department's records management
13.Coordinate events/meetings/trainings as requested. Such as ordering supplies, food, documents, invites, maintaining calendars, and room reservations.
14.Generate work requests such as IT requests, access request, etc.
15.Be capable of updating schedules in various company programs
16.Be proficient in monitoring and ensuring accuracy of accounts payable and accounts receivable as requested
17.From time to time, be able to assist with dispatching of work orders as requested
18.Train new administrate assistant personnel regarding departmental procedures, policies, and job duties.
B. EXPERIENCE AND SPECIAL QUALIFICATIONS:
High school diploma or equivalent required.
Have general knowledge of clerical work and is familiar with all phases of work.
Have some knowledge of utility operations practices and regulations.
Good verbal and written communication skills.
Proficient in use of company computer programs and terminal applications.
Good analytical skills so as to provide assistance to his/her supervisor in reviewing any and all documents pertaining to their work group, such as payroll, budget, or any other assigned items.
Ability to work under stressful conditions.
Knowledge of company organizational operations to which assigned.
Qualify for vehicle operator's license.
10.Meet all qualifications of Operations Support Specialist.
C. PHYSICAL QUALIFICATIONS:
Must have necessary major life activities: Seeing, hearing and speaking.
Have strength and endurance adequate to discharge assigned duties.
D. PERSONAL QUALIFICATIONS
Be energetic and alert.
Be willing to work under unusual surroundings, as well as the normal working conditions pertaining to this job.
Be able to receive and execute orders and instructions in such a manner as to inspire respect of associates.
Have temperament suited to work of a routine and confining nature and be able to work in harmony with other employees.
Understand the importance of treating as confidential certain items handled, and have ability to recognize such items.
Must possess good judgment and have the desire to work with people. Must be alert, aggressive, tactful, resourceful, cooperative and demonstrate initiative for coordinating department in absence of management.
Primary Location: Louisiana-Baton Rouge Louisiana : Baton Rouge
Job Function : Skilled / Craft
FLSA Status :Nonexempt
Relocation Option: No Relocation Offered
Union description/code : Bargaining
Number of Openings : 1
Req ID: 120619
Travel Percentage :Up to 25%
An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please clickhere (https://jobs.entergy.com/content/EEO/?locale=en_US) to view the EEO page, or see statements below.
EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.
Accessibility: Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here (humanr@entergy.com?subject=Accessibility) and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.
Additional Responsibilities: As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
Know Your Rights: Workplace Discrimination is Illegal (https://www.eeoc.gov/sites/default/files/2023-06/22-088\EEOC\KnowYourRights6.12ScreenRdr.pdf)
The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please contact HRCompliance@entergy.com to schedule a time to review the affirmative action plan during regular office hours.
EEI Testing:
One way that Entergy has found to identify and assess the abilities and skills needed for certain jobs is through pre-employment testing. If this position does require an EEI test, the @type of test will be located under the qualifications section of the job posting. If you are invited to a test session, we strongly recommend you review and complete the practice test as well as review the testing brochure for your respective test. The test brochure will give you critical information on the test such as time allocated and number of questions. Also, keep in mind that the actual test is timed; you should practice timing yourself while doing the practice tests. The practice test information and test brochures can be located by going to the EEI website, http://www.eei.org/practicetests , Logon ID: entergy, password: practice test (2 words). Travel expenses incurred in connection with EEI testing are non-reimbursable.
In addition to EEI testing there is also Fit-for-Duty testing which will identify and assess the abilities and skills needed for certain jobs. If this position does require Fit-for-Duty testing, the @type of test will be located under the qualifications section of the job posting.
WORKING CONDITIONS:
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.
Job Segment: Payroll, Accounts Payable, Accounts Receivable, Clerical, Administrative Assistant, Finance, Administrative
