The AG Human Resources Assistant (HRA) supports the AG client on site in SW Washington, DC in the Office of Background Investigations (OBIC) by providing broad-based senior administrative and technical assistance to a federal team including, but not limited to, supporting all staffing, recruitment and reporting functions. Person must be able to follow instructions however have superb independent judgement in day to day execution of tasks.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Support USCP by providing administrative support for the Sworn Recruitment initiative.
Monitor recruitment voicemails, e-mails and assist with proctoring of POST exams.
Schedule recruitment Orientation and POST Exams and input information in the recruitment calendar.
Input, edit, and update hiring process information in automated systems, i.e., APEX, Talent Management System (TMS) and POBITS.
Review and submit travel authorization requests and travel vouchers for approvals through Momentum.
Review work processes and identify improvements to reduce bottlenecks or increase efficiency.
Organize and maintain records management for the Investigation's case jackets filing system.
Create and maintain current fiscal year daily case activity report.
Schedule sworn candidate polygraph, medical, and psychological examinations. Provide weekly report on civilian background investigations.
Finalize, route, and track correspondences for review and approval using OHR-SharePoint electric tracking system.
Analyze administrative data from a variety of sources to develop trends, patterns, profiles, proposals, and studies.
Support USCP by providing human resources administrative support for OBIC. Provide front desk customer service support for OBIC services via phone, email or in person visits.
Schedule and confirm appointments, entering data into the OBIC tracking system.
Assist OBIC representatives with the Virtual or Onsite assessment processes including coordinating and publishing itineraries, coordinating and sharing logistical details with candidates and other offices, managing registration processes, and compiling data from assessment center outcomes for reporting.
Monitor and manage all aspects of scheduling and emailing potential candidates associated with the OBIC's virtual and on-site assessments, including various tests, screenings, interviews, and examinations.
Provide a variety of data extraction support and reporting including preparing comprehensive briefs.
Respond to customer requests and questions in person, on the phone and virtual, maintaining confidentiality.
Enter, monitor, manage, review and process OBIC time and attendance in Workbrain.
Complete special projects as assigned by the Division Commander.
High School Diploma is required; an undergraduate degree in HR or related field is strongly desired.
Experience preparing comprehensive reports utilizing excel and other programs.
Minimum of 2 years of experience providing HR or administrative support (years of experience can be substituted by demonstrated "on the job" exceptional level performance).
Expert knowledge of MS Office.
Experience handling incoming customers and juggling hundreds of inquiries and calls from applicants and or selected candidates.
Must have exceptional organizational skills and have the ability to manage multiple priorities.
Excellent writing skills with specific attention to detail.
Excellent demonstrated customer service skills.
Must have demonstrated excellent attendance and punctuality in arrival to work.
Exceptional attention to detail required.
Flexibility with their approach in delivery of work.
Other Specifications*
Must be willing to work onsite, full-time, in Downtown DC. No remote support is permitted
Must be able to report for work M-F, 5 days a week. Alternative flexible schedule is allowed within normal work hours (i.e., between the hours of 6 a.m. - 4:30 p.m.) with prior approval from USCP Project Manager.
Must be able to obtain a Public Trust Clearance following USCP's fingerprint/criminal background check process, which is unique to USCP.
ADA Specifications
Operation of a PC in an office environment.
This is a primarily sedentary position.
Some bending, light lifting and carrying of equipment may be required.
The COMPANY
To learn more about AG click here: https://www.avantgarde4usa.com/about/
Since its establishment in 2011, AG has executed 110+ federal contracts as Prime Contractor. For nearly a decade, we have provided extensive expert support to clients in the areas of human capital strategy, organizational transformation, workforce planning, workload assessment, talent management, training, and other areas of human capital management and organizational development. AG's list of federal clients includes: the U.S. Departments of Justice, Transportation, Treasury, Agriculture, and Commerce, and Defense (Army, Navy, and National Guard) as well as the U.S. House of Representatives, Architect of the Capitol, the National Science Foundation, the Commodity Futures Trading Commission, the Corporation for National and Community Service, and to name a few.
AG's core competencies bring together solutions that address the holistic needs of our clients in four key areas: People, Process, Strategy, and Technology. Our consulting solutions and service offerings extend across four distinct areas: Human Capital Management, Organizational Development, Business Operations Support, and Information Technology. We offer a comprehensive scope of services that are specifically designed to enhance organizational efficiency, effectiveness, and adaptability.
AvantGarde, LLC is an 8(a) certified (out of SBA Texas San Antonio District), Economically Disadvantaged Woman-Owned Small Business (EDWOSB), and Texas HUB certified small business.
When you consider joining AG learn about our Culture click here : https://www.avantgarde4usa.com/careers/culture/
The LAW
As an Equal Employment Opportunity employer, AvantGarde LLC makes all recruitment and employment decisions without regard to race, color, religion, age, sex (including gender and transgender status), national origin, disability status, marital status, veteran status, registered domestic partner or civilian union status, medical condition, genetic information, gender identity, sexual orientation, or any other characteristic or status protected by federal, state and local laws. AvantGarde hires and promotes individuals solely on the basis of their qualifications for the job to be filled.
