AvantGarde, LLC (AG) seeks to engage an Administrative Assistant to provide basic clerical and administrative support to the AG client on site within the United States Capitol Police and Office of Information Systems.

This position requires the work to be performed on-site in Washington, DC at the United States Capitol Police Headquarters.

The WORK

Perform basic front desk administrative duties: receiving and distributing mail, filing materials and making photocopies.

Serve as timekeeper for 30 Federal employee staff using WorkBrain to ensure all timecards are received, verified and have all required information. Proactively manage timecards daily to ensure timely submission. Maintain, track and file time and attendance records for future retrieval.

Scan and upload materials into pre-created folders in SharePoint.

Collect and maintain up-to-date information on office documents such as OIS organizational charts, office phone lists, emergency contact lists, etc.

Facilitate leadership inquiries such as requests to reserve conference rooms.

Compile and prepare recurring reports when requested by retrieving data from systems and ensuring accurate and timely submissions.

Monitor office supply inventory. Prepare office supply orders and fulfill printing requests (such as for business cards or glossy materials).

Process physical door access/entry requests with the Security Service Bureau.

The REQUIREMENTS

High School Diploma is required; GED may be substituted.

At least 1-2 years of experience providing general basic administrative support.

Basic Proficiency using the MS Office suite of applications (Excel, Outlook, Word and PowerPoint).

Remains focused during telework, is consistently available and remains engaged during working hours.

Attention to detail is required.

Must possess and demonstrate good customer service skills to respond to requests timely and proactively and ensure deadlines are met.

Manages time to ensure that recurring deadlines are met consistently.

Proactive to seek additional work or projects during slack periods.

Flexibility in the approach to the delivery of work.

Must be detail oriented, with good organization and time management skills.

Must be skilled in the use of common office equipment, including but not limited to copy, fax, and scanning machines.

The CLIENT

The United States Capitol Police is a very fast paced and multi-organizational agency. The agency has special classification and pay authorities and does not follow the standard OPM pay authorities. The HR function for the agency is a lean organization with high priorities. Suitable candidates must be able to work at an optimal level in support of achieving the goals of the organization. Candidates also need to be flexible in their approach and style to learn the agency's hiring authorities

The COMPANY

AvantGarde, LLC (AG) is an 8(a) and HUB certified, Economically Disadvantaged Woman-Owned Small Business (EDWOSB) with principal offices in Rockville, MD. AG provides a unique set of integrated consulting services and a "One Stop Shop Solution" to meet complex organizational goals through Human Capital Management, Organizational Development, Business Operations Support, and Information Technology. We translate insight into impact across four key areas of an organization - People, Process, Strategy, and Technology.

Our firm was named Minority Federal Contractor of the Year for 2017 by the Minority Enterprise Development Consortium. We partner with clients and bring deep and broad-based expertise with the best industry practices delivering personalized solutions that overcome our clients' most pressing People, Process, Strategy and Technology problems. Visit our website at www.avantgarde4usa.com to learn more about the company, our opportunities, and benefits.

The LAW

As an Equal Employment Opportunity employer, AvantGarde LLC makes all recruitment and employment decisions without regard to race, color, religion, age, sex (including gender and transgender status), national origin, disability status, marital status, veteran status, registered domestic partner or civilian union status, medical condition, genetic information, gender identity, sexual orientation, or any other characteristic or status protected by federal, state and local laws. AvantGarde hires and promotes individuals solely on the basis of their qualifications for the job to be filled.

AvantGarde, LLC

Latest Jobs

Administrative Assistant