Executive Assistant

Robert Half • Waltham, MA • 3d ago

Description We are looking for an experienced Executive Assistant to join our team in Waltham, Massachusetts. This part-time Contract to permanent position offers an exciting opportunity to contribute to a dynamic and growing startup environment. The role will involve providing critical support to executives, managing office operations, and coordinating team activities.

Responsibilities:

Oversee office supply inventory, place orders, and manage vendor relationships to ensure smooth daily operations.

Coordinate and organize weekly team lunches, small events, and celebrations to enhance team culture.

Provide comprehensive administrative assistance, including managing schedules, booking travel arrangements, and tracking expenses.

Act as the primary point of contact for executive-level meetings, ensuring all logistics are handled efficiently.

Maintain accurate records and manage documentation using tools like Google Drive.

Support the team by adapting to evolving priorities and tasks in a fast-paced startup environment.

Assist with hospitality needs, ensuring a welcoming and detail-oriented atmosphere for internal and external meetings.

Collaborate with vendors to streamline purchases and negotiate contracts when necessary.

Handle ad-hoc administrative tasks as required to support company goals. Requirements - Minimum of 3 years of experience in administrative or executive assistant roles.

Proficiency in calendar management and coordinating travel arrangements.

Strong organizational skills and attention to detail.

Familiarity with tools like Google Drive for documentation and record-keeping.

Ability to thrive in a startup environment with changing priorities.

Excellent communication and interpersonal skills for interacting with vendors and team members.

Proven ability to manage multiple tasks and meet deadlines effectively.

Experience in event planning or hospitality coordination is a plus. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Similar Jobs

Senior Finance Manager, Global Franchise FP&A

J&J Family of Companies • Danvers, MA • 33min ago

Finance, Accounting & Banking

At Johnson & Johnson,?we believe health is everything. Our strength in healthcare innovation empowers us to build a?world where complex diseases are prevented, treated, and cured,?where treatments are smarter and les...

33min ago

Go to Apply

Senior Finance Manager, Planning and Analysis -Research

MIT Lincoln Laboratory • Lexington, MA • 33min ago

Finance, Accounting & Banking

Job Description The Financial Services Department (F$D) is seeking a highly experienced and strategic financial professional to serve as Senior Manager, Planning and Analysis - Research. This individual will lead a growi...

33min ago

Go to Apply

SAP - Finance Manager - Consulting - Location OPEN

EY • Boston, MA • 39min ago

Finance, Accounting & Banking

Location: Anywhere in Country At EY, we're all in to shape your future with confidence. We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY...

39min ago

Go to Apply

Paralegal

Robert Half • Quincy, MA • 1h ago

Legal & Paralegal

Description We are partnering with a law firm near Quincy in their search for a Family Law Paralegal. This firm has a great work culture and upward mobility! Responsibilities: Draft and file legal documents such as plead...

1h ago

Go to Apply

Wireless Retail Sales Associate - W2904

OSL Retail Services • Brockton, MA • 2h ago

Retail & Hospitality

Overview Ready to unlock unlimited earning potential? You will have unlimited earning potential with $15/hour base pay and uncapped commission! Employees earn $18/hour just hitting minimum expectations and top performers...

2h ago

Go to Apply

Retail Stocking Associate

Harbor Freight Tools • Marlborough, MA • 2h ago

Retail & Hospitality

168625BRPosting Title:Retail Stocking AssociateJob Description: A Retail Stocking Associate (part-time) is a valued member of a high performing team who is empowered & equipped to do their job. You will know why your...

2h ago

Go to Apply

Heart Recovery Product Development Engineer Co-op Spring 2026

J&J Family of Companies • Danvers, MA • 3h ago

Hospital & Medical

3h ago

Go to Apply

Sr. Manufacturing Engineer

Excelitas Technologies • Billerica, MA • 3h ago

IT & Engineering

Location: Billerica, MA, US, 01821 Job Function: Operations - Engineering Job Country: United States Job City: Billerica Job Type: Regular Full Time Our facility in Billerica, Massachusetts is located in the metropolitan...

3h ago

Go to Apply

Sr. Manufacturing Engineer

Excelitas Technologies • Billerica, MA • 3h ago

IT & Engineering

3h ago

Go to Apply

Research and Development (Boston Research Center) - 2026 Summer Student Program

Aramco Services Company • Cambridge, MA • 3h ago

Boston Research Center - addressing big challenges on the nanoscale & reservoir simulation Intern - Materials Technology Group Disciplines: Chemistry, Chemical Engineering, Material Science Boston MTG develops new an...

3h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.