Administrative Assistant

Aston Carter • Winsted, CT • 2h ago

Hiring for a Administrative Assistant in Winsted, CT!

For immediate consideration, please email your resume and interview availability to (sanmalik@actalentservices.com) ASAP.

Job Description

This role involves providing vital support in meetings and presentations, managing administrative tasks, and maintaining effective communication within the organization. The Administrative Assistant III will be responsible for organizing and facilitating meetings, managing schedules, and supporting various departmental functions.

Responsibilities

Develop and compile PowerPoint presentations for internal and external meetings.

Manage live presentation setup and execution.

Organize and facilitate departmental and cross-functional meetings, including preparing agendas, securing venues, taking minutes, and distributing follow-up materials.

Attend meetings to support presentation delivery and logistics.

Manage complex calendars, independently schedule meetings and conference calls, and coordinate logistics.

Maintain organized filing systems and ensure accurate record-keeping.

Monitor and order office supplies within budgetary guidelines.

Review, sort, and route incoming/outgoing mail and faxes.

Make copies of correspondence or other printed materials as needed.

Draft and prepare confidential correspondence, reports, presentations, and other business documents.

Compose and send professional emails and faxes on behalf of the department.

Update and maintain departmental spreadsheets, contact databases, and recurring reports.

Prepare and submit expense reports and check requests in accordance with company policy.

Conduct research and gather data from internal and external sources to support departmental initiatives.

Support ad hoc projects and initiatives as assigned.

Essential Skills

Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Outlook.

Strong administrative and organizational skills, including calendar and schedule management.

Excellent communication skills for professional correspondence and presentation support.

Ability to manage files and supplies, and organize departmental resources.

Experience in drafting and preparing confidential documents.

Capable of conducting research and managing data effectively.

Discretion in handling sensitive information.

Self-direction and initiative in managing tasks independently with minimal supervision.

Additional Skills & Qualifications

Experience in administrative support, customer service, or administration.

Flexibility to take on special projects as requested.

Work Environment

The position is based in an office environment within a reputable manufacturing organization. The role requires professional attire and involves using standard office equipment and technology. This is a six-month assignment offering an opportunity to work in a dynamic and supportive environment.

Job Type & Location

This is a Contract position based out of Winsted, Connecticut.

Pay and Benefits

The pay range for this position is $28.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Winsted,CT.

Application Deadline

This position is anticipated to close on Sep 18, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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