Working Title: Administrative Specialist
Job Class: Office & Administrative Specialist Principal
Agency: Department of Employment and Economic Development
Job ID : 88616
Location : St. Paul
Telework Eligible : Yes, may be eligible for some telework
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : This vacancy is open for bids and for all qualified job seekers simultaneously.
Date Posted : 09/03/2025
Closing Date : 09/09/2025
Hiring Agency/Seniority Unit : Department of Employment & Economic Development / AFSCME
Division/Unit : Paid Family & Medical Leave
Work Shift/Work Hours : Day Shift, 8:00AM - 4:30PM
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $23.76 - $32.06 / hourly; $49,610 - $66,941 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : Paid Leave - St. Paul
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
About the Paid Leave Division:
Paid Leave is a new program launching in 2026. The program will provide partial wage replacement to Minnesota workers who are out of work due to a qualifying condition, such as a severe health condition that prevents them from working, or when they need time to care for a family member or a new child. We are building a program that will be easy for every Minnesotan to use. We are engaging the people who depend on us-workers, employers, caregivers, and insurers-to learn from them and build the program around their needs. We are using modern service delivery and product practices to deliver the program. The Paid Leave team has high standards and an unrelenting commitment to serving Minnesotans. It is a start-up environment without legacy systems or preconceived ways of working, so we have a unique opportunity to create human-centric processes and systems to deliver this new benefit to Minnesotans.
Position Purpose:
This position exists to perform administrative functions for specified work units within the Paid Leave Division of DEED, not limited to, but including, Appeals. The administrative functions include assisting with mailing, making calls to parties, including representatives, witnesses, and attorneys, and receiving documents submitted for evidence. This position works within the Paid Leave Appeals unit and works with the Senior Manager of Appeals, Appeals Managers, Paid Leave Judges, Intake team, and other staff to receive, review, and decide appeals of eligibility determinations and determinations of benefit account by the department. This position is a part of a team of administrative support staff and may also work directly with other work units within Paid Leave as needed.
Key Responsibilities:
Monitor Appeals Email Inbox/Outbound Calls: Take action as appropriate, including responding to parties, Paid Leave Judges, and other Paid Leave staff. Route documents received through email to ensure prompt processing.
File Setup and Scheduling: Ensure that meetings, hearings, etc. are appropriately scheduled and rescheduled, the right parties are notified, the notice is sufficient, and the meeting is scheduled with the appropriate Paid Leave members. Ensure meeting and hearing records are appropriately kept and stored.
Appeals Receipt Duties: Assist in receiving, compiling, and delivering all incoming correspondence to the Intake team for further decision-making. Examine documents, redact information as needed, and ensure proper security protocols are followed.
Transcripts: Prepare transcripts (both 'dirty' and court-ready) of recorded hearings, as assigned.
This position is telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) eligible. Staff are provided with the tools and equipment to be successful in a virtual work environment. Please note, the telework policy could change with notice based on business needs.
This posting may be used to fill multiple positions.
Minimum Qualifications
Please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.
Knowledge of standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify, and protect files
Knowledge of document and/or records management systems sufficient to store, categorize, and retrieve electronic files
Ability to accurately input, verify, and edit electronic data
Skill in document and records management sufficient to accurately file and categorize electronic documents
Skill in obtaining, organizing, and drafting administrative materials for internal or external dissemination
Ability to coordinate with a diverse clientele in a legal setting to include staff attorneys, client agencies, court personnel, and opposing counsel
Preferred Qualifications
Experience as an Administrative Specialist, Administrative Assistant, or similar administrative support position
Completion of a legal administrative assistant training program or certification
Experience as a legal administrative assistant
Skill in developing and implementing administrative and program policies, procedures, and service standards in cooperation with management
Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.
Additional Requirements
A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:
Criminal Background Check
Employment Records Check (current and former State employees only)
Employment Reference Check
Conflict of Interest Review
Driver's License and Records Check
The Minnesota Department of Employment and Economic Development will not sponsor applicants for work visas. All applicants must be legally authorized to work in the U.S.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
