Executive CLT Coordinator
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Date:31 Aug 2025
Location: Cairo, Egypt
Company: Plan International
The Organisation
Plan International is an independent development and humanitarian organisation that advances children's rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.
Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children's rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.
We won't stop until we are all equal.
Plan started working in Egypt in 1981 and has a presence in ten of the 27 governorates in which the country including Greater Cairo, Alexandria, Giza, Beheira, Kalyoubia, Damietta, Qena, Assuit and Sohag. Plan international Egypt implements programmes designed to enable communities to improve the lives of the most marginalised children and their families. Plan Egypt's Country Strategy focuses on five strategic objectives.
Through a five-interconnected, gender transformative and @context-fit country objectives, PIE intends along with the various stakeholders at all levels to continue delivering positive and transformative changes so that"Children, especially girls, and young people grow up in an enabling environment, realizing their rights and contributing in both development and humanitarian settings as active agents of change".
This role will provide administrative and coordination support to the full Country Leadership Team (CLT), including organizing and documenting PRM meetings, monthly CLT meetings, and other quarterly or regular senior management meetings. The coordinator will follow up with relevant stakeholders to ensure agreed action points are tracked and completed.
The Executive CLT Coordinator plays an important role in ensuring the Country Director's (CD) office runs smoothly and efficiently. This position provides direct support to the CD by managing their calendar, arranging meetings, and coordinating with both internal and external stakeholders, such as government officials and partners. The role also involves handling important and confidential information, ensuring that key tasks and decisions are prioritized and followed up on as needed when directed.
In this role, the Coordinator manages correspondence, documents, and reports when assigned. Building strong relationships and maintaining UpToDate contact info of stakeholders like government offices, INGOs, and UN agencies is also a key part of the job to support collaboration and communication.
This position requires strong organizational skills, attention to detail, and the ability to manage sensitive information. By staying organized and proactive, the Executive CLT Coordinator helps the CD and senior team work effectively and upholds Plan International's values of transparency, accountability, and teamwork.
Work closely with all CLT members to facilitate communication, meeting organization, and progress tracking on cross-functional initiatives.
Accountabilities
Coordinate and provide administrative functions for PRM meetings, monthly CLT meetings, and other scheduled senior management forums, including preparing and circulating agendas, taking minutes, and ensuring timely follow-up on action points with responsible parties.
Child Protection, Gender Equality and Inclusion
Ensures that Plan International's global policies for Safeguarding Children, Young People and Programmes Participants and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan
Please click here to view and download the JD (https://planinternational-my.sharepoint.com/:b:/g/personal/shaymaa\elsayed\plan-international\org/Ebz183o9SmJJgLxC1\xQyQEBxYQ6OkopA9r7Vgy0F-6UCA?e=NZJK1E)
Location: Plan International Egypt Country Office in Maadi.
Type of Role: One-year fixed-term contract till 31/07/2026
Reports to: Head of Support Services
Grade: 13
Closing Date: 14th of Sep. 2025 - rolling interviews.
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls' rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in theInter Agency Misconduct Disclosure Scheme. (https://www.schr.info/the-misconduct-disclosure-scheme) In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.
