Marketing Event Coordinator

Robert Half • Seattle, WA • 5h ago

Description

A growing startup is looking for a highly motivated Marketing Event Coordinator to join their team on a contract basis in Seattle, Washington. This role will focus on supporting the marketing team with prep and coordination of all Marketing materials for upcoming events and provide general administrative support. This is a crucial and fast-paced role supporting marketing initiatives during a busy event season, ensuring seamless execution of conferences and corporate events. The ideal candidate is organized, detail-oriented, and thrives in a fast-paced environment.

Responsibilities:

Manage the organization, tracking, and replenishment of marketing inventory, including booth materials, promotional items, and swag.

Oversee the preparation and shipment of event materials such as backdrops, monitors, laptops, and signage for multiple conferences.

Coordinate shipping logistics, including creating and managing shipping labels for outbound, return, and event-to-event transfers.

Ship employee apparel to new hires and support HR with corporate event-related requests.

Collaborate with field marketing teams to ensure timely delivery and restocking of event assets.

Assist with ad-hoc marketing projects and provide general administrative support during peak seasons.

Work cross-functionally to ensure consistent brand execution and operational efficiency.

Duration: Approximately 2 months

Hours: Full time Mon-Fri

Location: Onsite in downtown Seattle

Perk: The company will provide an Orca card and reimburse for the cost of public transportation; will not reimburse for parking

A background check will be required

This is an exciting opportunity to work with a rapidly growing company!

Requirements

At least 1 year of experience in event coordination, marketing, or a related field.

Proficiency in using tools such as Google Workspace, Google Sheets, and Microsoft Office.

Strong organizational skills and the ability to manage multiple priorities effectively.

Experience working in an urgency-driven and fast-paced environment

Able to be self-directed, industrious and proactive.

Attention to detail and accuracy.

A "roll-up-your-sleeves" mindset with flexibility to adapt to changing priorities.

Experience handling event logistics, including managing promotional and event materials.

Familiarity with creating and managing shipping labels and coordinating shipments.

Excellent communication skills for collaborating with cross-functional teams.

Experience with HubSpot is a bonus.

Innovation starts with people.®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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