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Account Clerk - Office Operations

State of Indiana • Indianapolis, IN • 5h ago

Date Posted: Aug 29, 2025

Requisition ID: 464902

Location:

Indianapolis, IN, US, 46204

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Insurance (IDOI):

The purpose of the Indiana Department of Insurance is to protect Hoosiers as they purchase and use insurance products to keep their assets and their families from loss or harm. Consumers may need assistance with certain claim situations or just help in understanding how their policies work. Our other primary obligation is to monitor the financial solvency of the insurance companies domiciled in Indiana so that the legal promises made in insurance policies are honored. To these ends, our Department staff is committed to providing exceptional customer service for both our consumers and our companies, and to maintain a fair and objective viewpoint as we examine each issue and circumstance within our jurisdiction.

Role Overview:

This position serves as the accountant for office operations (accounts receivable) and is the front-line receptionist for the agency, monitors phone calls that are redirected from the Auto Attendant, receives walk-in visitors, and assists consumers with forms, directing them to the proper division. This position also provides clerical assistance to the agency services division within the IDOI.

Salary Statement:

The salary for this position traditionally starts at $34,216.00 but may be commensurate with education or work experience.

A Day in the Life:

The essential functions of this role are as follows:

Maintain official agency financial records and is responsible for certifying their accuracy.

Exercise limited purchasing and inventory control.

Assist in preparation and control of agency budget.

Receive, deposit, and distribute monies, securities, or other valuables.

Authorize payment of vouchers or prepare voucher for director's signature.

Write checks, transmit payments, audit transactions, post and process encumbrances and expenditures and perform transactions utilizing the correct department forms and records as needed.

Check requisitions for quality, quantity, and price per Quantity Purchase Award contract.

Calculate monthly profit-loss statement or make other computations and calculations of agency records.

Prepare monthly, quarterly, and yearly financial reports.

Negotiate settlement of accounts.

Operate all @types of office equipment and order equipment and repairs.

Let and re-let leases and arrange auctions, sales, and receipt of bids.

The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

What You'll Need for Success:

You must meet the following requirement to be considered for employment:

Working knowledge of bookkeeping, auditing, contracts and contracting procedures.

Working knowledge of department functions and office procedures.

Effectively communicate, both orally and in writing.

Ability to learn the operation of all kinds of office equipment.

Ability to solve different problems, some of which may not have been previously encountered.

Ability to work under pressure and to practice diplomacy, tact, and courtesy.

Ability to maintain confidentiality.

Aptitude for business mathematics and public relations.

Ability to accurately handle money and other items of value and eligible to be bonded.

Able to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

Three (3) medical plan options (including RX coverage) as well as vision and dental plans

Wellness Rewards Program: Complete wellness activities to earn gift card rewards

Health savings account, which includes bi-weekly state contribution

Deferred compensation 457(b) account (similar to 401(k) plan) with employer match

Two (2) fully-funded pension plan options

A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers

Up to 15 hours of paid community service leave

Combined 180 hours of paid vacation, personal, and sick leave time off

12 paid holidays, 14 on election years

Education Reimbursement Program

Group life insurance

Referral Bonus program

Employee assistance program that allows for covered behavioral health visits

Qualified employer for the Public Service Loan Forgiveness Program

Free Parking for most positions

Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.

Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bplte_company=indianaoff) to apply.

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