IT Project Coordinator
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IT Project Coordinator
Location
East Boston, MA
Job Type
Full-Time
Job Number
FY2026-00027
Department
Information Technology
Division
Information Technology
Opening Date
08/29/2025
Description
Benefits
Questions
ABOUT US
The Massachusetts Port Authority is Going Above and Beyond for your career. We are a dynamic organization that connects people and businesses to the global community by air, land, and sea. Our employees are essential in moving planes, cargo and cruise ships safely, efficiently and sustainably. We are an economic engine, managing real estate assets where people live, work, and play. Together, the properties we own and operate generate $20 billion for the region's economy.
As the digital heartbeat of our organization, the Information Technology (IT) Department fuels the seamless operation of Massport. Driven by our commitment to excellence, we harness the power of technology to solve real-world challenges and enable the organization to achieve its business goals with exceptional efficiency. Our team embraces development and diversity, constantly seeking new opportunities for innovation and growth, to help shape the future of our agency and set new standards for excellence.
ABOUT YOU
As an IT Project Coordinator, you are a dependable, solutions-focused professional who thrives in complex, fast-paced environments. Highly organized, detail-oriented, and proactive, you manage logistics, schedules, and communications with precision while anticipating needs and keeping teams running smoothly. You build trust through clear communication, seamless coordination, and strong relationships across all levels. Calm and adaptable in the face of shifting priorities, you navigate systems and processes with confidence, take initiative, and follow through consistently. With a focus on efficiency, integrity, and continuous improvement, you bring clarity and organization to complex environments, maintain oversight of moving parts, and consistently provide the steady support that drives progress and keeps projects moving forward.
What you will do:
You ensure seamless daily operations by managing calendars, scheduling meetings and trainings, coordinating visitor access, and handling a wide range of logistical and administrative details.
You support IT project teams by preparing agendas, tracking action items, updating documentation, and maintaining schedules, deadlines, and project tools to keep progress on track.
You manage administrative and procurement processes-including budget tracking, invoicing, contract support, and the full RFP lifecycle-using systems like Oracle, PeopleSoft, and PM Web to ensure accuracy and compliance.
You serve as a liaison across teams, vendors, and leadership by supporting onboarding, improving internal procedures, and maintaining clear, up-to-date communications and records.
WHAT YOU OFFER
High school diploma or equivalent with 3-5 years of related experience, preferably in public organizations, and strong writing skills.
Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Access, Project, Outlook).
Strong organizational, time management, and problem-solving skills, with the ability to build trusted relationships and work independently.
Effective verbal and written communication skills, thriving under pressure with initiative and minimal supervision.
*Click here for detailed job description (https://www.massport.com/sites/default/files/2025-08/Massport-Job-Description-IT-Project-Coordinator-8-29-25.pdf)
WHAT WE OFFER
Collaboration with colleagues at all levels of leadership from all different disciplines, from Aviation to Maritime and beyond. Every day is different at Massport and the breadth of our impact on the Massachusetts region through our facilities provides many opportunities for our employees to grow, learn, and explore the many areas of our business. Our business is all about connecting. We support and take pride in the employees that make those connections possible each and every day.
What we believe in :
Work/life balance
Supporting the people and businesses of New England
A supportive and inclusive culture
Achieving results and having positive impact
Opportunities for growth
Being good neighbors in the communities we serve
Providing safe, healthy, and secure work environment
Protecting the environment
*Click here for information on our comprehensive compensation and benefits packages. (https://www.massport.com/sites/default/files/2025-05/HR_Benefits-One-Sheet-5-12-25.pdf)
We're a world-class organization of people moving people and goods--connecting Massachusetts and New England to the world safely, securely, and efficiently, with a commitment to sustainability, our neighboring communities, and diversity, equity, and inclusion.
We support and take pride in the employees that make those connections possible each and every day.
We provide comprehensive compensation and benefits packages*:
Health, dental, vision, life insurance
Disability insurance
Flexible work arrangements
Vacation time, sick time, personal days
12 Holidays per year
Massport Retirement Plan (Pension)
Deferred Compensation Plan (457b) with employer match
SMART Plan retirement plan advisor/financial planning
Discounted MBTA passes
Public service loan forgiveness program for federal student loans
Professional development programs
Mentorship program
Adoption assistance
Paid parental leave
Employee assistance program
Employee recognition programs
Employee resource groups
Flexible spending accounts
Wellness programs
Community engagement
Volunteer opportunities
On-site employee parking
Bike racks
Electric car charging stations
Mother's suite for new/nursing mothers
*Benefits may vary by position and/or location.
For more information, please visit www.massport.com.
We are an equal opportunity employer and are committed to workforce diversity and inclusivity.
Follow us on linkedin.com/company/massachusetts-port-authority
01
Do you have a high school diploma or equivalent with 3-5 years of related experience, preferably in public organizations, and strong writing skills?
Yes
No
02
Do you have advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Access, Project, Outlook)?
Yes
No
Required Question
Employer
Massachusetts Port Authority
Address
One Harborside Drive, Suite 200S East Boston, Massachusetts, 02128-2909
Phone
617-568-3900
Website
http://www.massport.com
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